Humanitarian Finance Coordinator

Date:  25 Apr 2025 

ABOUT US

Oxfam is a global movement of people working together to end the injustice of poverty. This means that we tackle the inequality that keeps people poor. Together we save, protect and rebuild lives. When disaster strikes, we help people build better lives for themselves and for others. We take on issues like land rights, climate change and discrimination against women. And we won’t stop until every person on the planet can enjoy life free from poverty. We are an international confederation of 21 organisations (affiliates) plus the Oxfam International Secretariat, all working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries. All our work is led by our core values: Empowerment, Accountability, Inclusiveness, Courage, Solidarity and Equality.


Oxfam Novib Uganda is looking for Humanitarian Finance Coordinator
Duty station: Kampala,
Type of appointment: Fixed Term  
Contract duration: 2 Years
Work schedule: Full-time 40 hours per week
Reports to: Business Support Manager  
Salary & Scale: C2
Start date: As soon as possible
Deadline for applications: May 8th, 2025

CONTEXT

Oxfam in Uganda started work in the 1960s delivering development and humanitarian support as part of the Oxfam confederation, a global movement of people fighting to end inequality and injustice. Today, we continue to tackle the inequalities that make and keep people poor. We save and protect people’s lives in times of crisis. We work with people to build their resilience and rebuild their livelihoods. We enable vulnerable people’s voices to be heard and campaign for genuine, durable change.

OBJECTIVE OF THE POSITION

The Humantarian Finance Coordinator will be responsible for ensuring contractual compliance for the different donors by ensuring that the program staff and partners have sufficient financial capacity/skills to deliver against contractual commitments. The Humanitarian Finance Coordinator will lead on partner financial reviews and also contribute to the fulfilment of an internal financial quality assurance role. The role requires familiarity with or ability to quickly grasp compliance requirements of the different donors for the program as well as knowledge and experience of basic local partnership management principles including, partner systems assessment & reviews, compliance capacity building, and support in reporting. It also takes on a more strategic and supervisory role, overseeing the financial operations across multiple projects. The Humanitarian Finance Coordinator will primarily provide financial technical support to the humanitarian thematic area, as well as other project themes, depending on evolving program needs..

KEY RESPONSIBILITIES

  • Participate in the strategic management of the emergency response program, by serving on the field management team
  • To provide managerial oversight to the field financial operations team, and manage all financial processes in compliance with Oxfam policy and local law
  • To support, advise and when delegated, or necessary, manage the emergency response finance staff on financial and administration issues, to maintain the link with response teams work and support functions in Kampala.
  • Support, advise and guide the Humanitarian Program Management Team in the financial management linked to emergency response program work.
  • Participate and contribute to emergency response planning processes, ensuring financial management and risk implications are considered in all processes
  • Provide overall emergency response finance management and co-ordination for all aspects of field financial program support, this will include matrix managing the work of the field finance teams
  • Manage, mentor and guide the field finance team including Finance Officers, Assistant in Humanitarian programing
  • To be a key player for the implementation of the corporate finance strategy and ensure effective financial management, asset management and financial accountability within the Country Program.
  • Managing all aspects of finance procedures at the field locations in line within Oxfam standards
  • Ensure compliance with local law, accepted business standards and Oxfam policy.
  • Development of customer service attitude within the finance and a focus on integrated teamwork.
  • Proactively address the interface between supply chain, program, and finance teams across the country program to ensure efficiency and accountability
  • Focal point for both internal and external audits, and special project audits at field level
  • Provide support and advice to the Program team
  • Provide financial support to projects beyond the humanitarian theme as needed
  • Support program in assessments and building financial and logistics management capacity of partners
  • To regularly monitor and report on program spending and performance of the Field Offices and recommend revision where needed for proper financial planning.

WHO ARE WE LOOKING FOR?

Of course, you have a University Degree in Accounting, financial management, commerce, economics or related field (A degree in Finance, Business Administration or Commerce). Professional certification in accounting will be an added advantage.  5 years’ experience in finance and donor contract management (financial management and accounting, setting up internal control systems / carrying out audits/reviews, and well exposed to the relevant statutory /legal issues that affect Oxfam as a program and the region as a whole). Proven experience in finance management and/or coordination in an international organization under Humanitarian Programming. Strong communication skills with media engagement experience, including interviews. Proven ability to work with multi-sectoral teams, manage people effectively, and navigate complex environments. Expertise in donor funding, financial management, project budgeting, and risk control. Skilled in training, coaching, and fostering partnerships. Experienced with NGOs, proficient in negotiation, diplomacy, and computer literacy. Fluent in English, committed to Oxfam’s values, humanitarian principles, and gender equity.

WORKING AT OXFAM NOVIB

  • All our work is guided by our core values: Empowerment, Accountability, Inclusiveness, Courage, Solidarity and Equality.
  • At Oxfam Novib, we work according to the Feminist Principles - Oxfam Policy & Practice.
  • Oxfam Novib is based on the power of difference. That is why we aim to attract a diverse mix of talented people who share our standards, values and principles, and who are committed to prevent and eliminate any type of misconduct.
  • We have an active policy against sexual harassment, exploitation and abuse, any form of abuse of power or lack of integrity and financial misconduct. This subject will be covered in our application and selection process.

ADDITIONAL INFORMATION

  • Do you believe that this is the job you are looking? Then we would love to meet you! Please send your resume and cover letter.

If you have questions regarding the position, please contact Human Resource Office through +256 (0) 414-390-500.

  • Only applications received before the closing date May 8th, 2025, and submitted via our application portal will be considered.
  • This job opening is posted internally and externally, simultaneously. Internal candidates are given preference if they are sufficiently qualified or can be obtained in short term. We believe it’s important in our organization that our employees are offered maximum opportunities for growth in new themes and competencies. Priority for internal candidates supports this.
  • At the time of a contract offer, it is necessary for Oxfam Novib to request valid references. Our candidates will be subject to appropriate screening checks, including criminal records and terrorism, financial checks or integrity screenings/references.
  • Oxfam Novib reserves the right, to its sole discretion, not to make agreements regarding this job opening, make an agreement in a lower level, or make an agreement with an amended job description.

Acquisition on the occasion of this vacancy is not appreciated.

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Terms of Reference (TOR) for Village Savings and Loan Association (VSLA) digitalization in Bidibidi, Rhino, Imvepi, and Kyaka II

Background of Oxfam in Uganda

Oxfam is a global movement for change that empowers people to create a secure future, just and free from poverty. We believe everyone has a right to safety, security, a livelihood, and a say in decisions that affect them. 
We seek a world in which everyone can speak up to power, demand and claim their human rights, and build a better future for themselves. We recognize that we cannot achieve this on our own but as a collective power. Therefore, we work in partnership with local and grass-roots organizations, civil society, individuals, volunteers, the private sector, and the Government. 
Our Vision is Uganda free of inequality and Injustice: A society where people, particularly women and young people, claim and exercise their rights and responsibilities and influence decisions that affect their lives. Our work is guided by the Country Strategic Framework (CSF) (2021-2030), which is organized around four themes: Governance and Accountability, Resilient Livelihoods, Humanitarian preparedness and response, and Gender Justice and Women’s Rights. All the themes work towards influencing policy and practice, youth and women empowerment, inclusive participation in decision-making at various levels, and capacity strengthening of national and local actors.

About the Project

Due to the continued influx of refugees in West Nile, Food and income remain the main challenges for refugees and host communities, income-generating activity to support their self-reliance is critical.  Oxfam received funding from DANIDA  and UNWOMEN  to help 44 VSLA  groups engage in saving as one way of building resilience, the groups are supported in training on VSLA methodology and they are in their cycle of saving and enhancing their record keeping, the safety of the money, access to financial services Oxfam intend to migrate their saving practices to digital through the provision of android phone/ tablet and train by consultant a services provide in VSLA Digitalization in West Nile and southwestern Uganda.

Purpose or overall objective/aim of the digitalization 

•    The objective of this project is to design, develop, and implement a digital platform to support VSLA operations, improve financial inclusion, and enhance the overall efficiency of VSLAs.

Scope of the work
•    Conduct a needs assessment and feasibility study to identify the requirements for digitalizing VSLA operations.
•    Design and develop a digital platform that meets the needs of VSLAs, including:
-    Member registration and management
-    Savings and loan management
-    Transaction recording and reporting
-    Financial Statement Generation
•    Develop a comprehensive training program for VSLA members, leaders, and trainers on the use of the digital platform.
•    Provide technical support and maintenance for the digital platform.
•    Monitor and evaluate the effectiveness of the digital platform in improving VSLA operations and financial inclusion

Deliverable 
•    A comprehensive needs assessment and feasibility study report.
•    A designed and developed digital platform.
•    A training program for VSLA members, leaders, and trainers.
•    Technical support and maintenance for the digital platform.
•    A monitoring and evaluation report on the effectiveness of the digital platform.

Locations 
•    Refugee settlement of Bidibidi, ( Yumbe  District) Imvepi ( Terego), Rhino and Kyaka II ( Kyegegwa)

Expected Outcomes:
•    Improved efficiency and transparency in VSLA operations.
•    Enhanced financial inclusion and access to financial services for VSLA members.
•    Increased accuracy and security in financial transactions and record-keeping.
•    Improved decision-making and planning for VSLA leaders and members.
Assumptions and Dependencies
•    Availability of platform and technical support.
•    Cooperation and participation of VSLA members, leaders, and trainers.
•    Availability of necessary infrastructure (e.g., smartphones, internet connectivity).

Evaluation Criteria
•    Technical competence and experience in digitalizing VSLA operations.
•    Understanding of VSLA operations and financial inclusion.
•    Experience in training and capacity building for VSLA members and leaders.
•    Ability to provide technical support and maintenance for the digital platform.

Proposed Activity Timeframe:

The activity should commence on 19th – 23rd May 2025 
The VSLA digitalization will be done in the district project areas of Terego, Yumbe, and Terego 

Responsibilities of the consultant 
Undertake training of the VSLA groups and roll out Digitalization of the VSLA to the 44 Groups 
1.    Responsibilities Of Oxfam and Partners 
Oxfam and partners will mobilize all the VSLA groups to participate in the training. Provide Meals, and Android phones and organize for training venue.

2.    Eligibility Criteria 
•    The applicant should have at least 3 years of experience in VSLA digitalization in the refugee setting
•    Technical competence and experience in digitalizing VSLA operations.
•    Understanding of VSLA operations and financial inclusion.
•    Experience in training and capacity building for VSLA members and leaders.
•    Ability to provide technical support and maintenance for the digital platform.

Fees payment 
The consultant will be paid by Oxfam's consulting policy, which stipulates 30% upon submission of the inception report and 70% upon successful completion and acceptance of the final products.

For interested applicants, please submit your technical and financial proposal breaking down the budget and other supporting documents to Ugandalogistics@oxfam.org  with the email subject: 44 VSLA GROUPS DIGITALIZATION, no later than 9th May, 2025.
Only successful candidates will be notified.

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Strengthening Response To Sudan Ebola Virus Disease (Evd) Outbreak In Uganda

BACKGROUND

Uganda is currently experiencing an Ebola Virus Disease (EVD) outbreak, with the index case of a health worker and first confirmed fatality recorded on January 29, 2025, in Kampala. 

The outbreak poses a severe public health threat, particularly in ten high-risk districts—Kampala, Wakiso, Mbale (city and district), Jinja (city and district), Iganga, Mukono, and Luwero—where the index case lived, worked, and sought medical treatment across multiple facilities. 

Given the movement of his family and contacts, the risk of widespread transmission remains high. An additional eight districts—Kasese, Buikwe, Mayuge, Namutumba, Kibuku, Budaka, Mpigi, and Mityana—have also been classified as high-risk areas due to population mobility and cross-district interactions. 

Ebola is a highly contagious and fatal disease, spreading primarily through direct contact with bodily fluids of infected individuals. The current outbreak threatens both public health and social stability, as unchecked transmission could lead to rising mortality, overwhelmed healthcare facilities, and severe socio-economic consequences. 

If the situation worsens, potential government-imposed lockdowns could disrupt livelihoods, increase food insecurity, and exacerbate malnutrition, particularly among vulnerable communities. 

Uganda's healthcare system, which heavily relies on donor funding—especially from organizations like USAID—faces significant challenges in managing a large-scale outbreak. Without immediate intervention, the country risks a prolonged crisis with devastating consequences for public health, economic stability, and community resilience. 

Urgent funding and collaboration with key stakeholders, including the Ministry of Health, WHO, and humanitarian organizations, are critical to containing the outbreak. Enhanced community engagement, epidemic preparedness, and resilience measures must be prioritized to break transmission chains, prevent further fatalities, and protect high-risk populations. 

ABOUT THE PROJECTS:

In Collaboration with Uganda Red Cross Society-URCS , Oxfam in Uganda with funding from the Crisis Modifier (CM) under the Early Warning Early Action project  is implementing a 3- month project to strengthen Ebola virus Disease Response in Mbale City.

These efforts will complement similar efforts where Oxfam in Uganda is directly implementing two other projects; a 3-month project in Mbale district (funded by Oxfam Australia) and a 4-month project in Kyaka II, Kyegegwa district (funded by Oxfam Hong Kong).

The 3 projects seek to enhance community engagement, epidemic preparedness, and resilience-building measures in Kyaka II refugee Settlement and Mbale district and Mbale City and are funded to a total of budget of $165,000 with the CM funding and Oxfam Australia amounting to $50,000 and $32,000 while Oxfam Hong Kong provides funds the response to the tune of $80,000 

PROJECT’S AIM:

To reduce mortality and morbidity caused by Ebola outbreak in very high-risk areas of Kyaka II refugee settlement in Kyegegwa district as well as in Mbale city and Mbale district local government in Mt. Elgon sub-region.

WHO WE WILL WORK WITH

  • Health workers and frontline responders and VHTS.
  • Oxfam staff and partners (including Uganda Red Cross Society-URCS; and Caritas Tororo)
  • Women and children.
  • People with Disabilities and the elderly. 
     
  • EXPECTED RESULTS
  • Improved coordination & leadership at all levels (municipalities, divisions, community, district & national) for Ebola prevention and response
  • Strengthened adherence to infection, prevention and control measures to prevent any Ebola Virus Disease outbreak.
  • Development, adaptation, integration, translation, and dissemination of Ebola key messages supported; and Community participation in the preparedness and response interventions to strengthen coping mechanisms & foster trust promoted.
     
  • IMPLEMENTING PARTNERS
  • Uganda Redcross Society (URCS) – ECHO CM
  • Oxfam Direct implementation in Kyaka II and Mbale city and District.
     
  • DURATION
  • 3 months – ECHO CM and OAU
  • 4 months - OHK

    TOTAL BUDGET
  • $165,000

    FUNDED BY
  • ECHO-CM
  • Oxfam Hong Kong
  • Oxfam Australia

     TARGET REACH

  • 172,423 People

    GEOGRAPHICAL COVERAGE

  • Eastern Uganda (Mbale district and Mbale City)
  • Kyaka II (Kyegegwa District) 
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Agribusiness Project Officer

Date Posted:  17 Apr 2025

ABOUT US 

Oxfam is a global movement of people working together to end the injustice of poverty. This means that we tackle the inequality that keeps people poor. Together we save, protect and rebuild lives. When disaster strikes, we help people build better lives for themselves and for others. We take on issues like land rights, climate change and discrimination against women. And we won’t stop until every person on the planet can enjoy life free from poverty.

We are an international confederation of 21 organisations (affiliates) plus the Oxfam International Secretariat, all working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries. All our work is led by our core values: Empowerment, Accountability, Inclusiveness, Courage, Solidarity and Equality.


Oxfam Novib Uganda is looking for an Agribusiness Project Officer.


Duty station: Arua 
Type of appointment:  Fixed-term Contract
Contract duration: 1 Year, With Possibility of renewal depending on budget and performance
Work schedule: Full-time 40 hours per week
Reports to: EFSVL Coordinator
Salary & Scale: D2
Start date: As soon as possible
Deadline for applications: April 30th, 2025

CONTEXT

Oxfam in Uganda started work in the 1960s delivering development and humanitarian support as part of the Oxfam confederation, a global movement of people fighting to end inequality and injustice. Today, we continue to tackle the inequalities that make and keep people poor. We save and protect people’s lives in times of crisis. We work with people to build their resilience and rebuild their livelihoods. We enable vulnerable people’s voices to be heard and campaign for genuine, durable change.

OBJECTIVE OF THE POSITION

The Agribusiness Project Officer will play a vital role in successfully implementing our Poultry Piggery, solar Irrigation system under DANIDA SP II project and will be working closely with the EFSVL Coordinator to contribute to sustainable agricultural development and improve livelihoods in West Nile -Uganda.

KEY RESPONSIBILITIES

Project Implementation:

  • Oversee the day-to-day operations of the Poultry and Piggery project, ensuring activities are implemented according to the project plan and budget.
  • Monitor project progress, identify and address challenges, and propose solutions to ensure timely and effective implementation.
  • Liaise with stakeholders, including farmers, local authorities, and project partners, to build strong relationships and facilitate project activities.
  • Coordinate with technical experts, ensuring appropriate technical support is provided to farmers for best practices in poultry and piggery production.

Training and Capacity Building:

  • Develop and deliver training programs to farmers on animal husbandry, disease management, feed production, and marketing.
  • Facilitate knowledge sharing and exchange among farmers through workshops, demonstrations, and peer-to-peer learning activities.
  • Engage in the co-creation of women agribusiness incubator training with implementing partners.
  • Monitor and evaluate the effectiveness of training programs to ensure knowledge transfer and skill development.

Monitoring and Evaluation:

  • Collect and analyse data on project performance indicators, including production yields, income generation, and farmer satisfaction.
  • Prepare regular progress reports and present findings to project stakeholders.
  • Identify areas for improvement and propose adjustments to the project implementation plan.

Market Linkage and Value Chain Development:

  • Develop strategies for linking farmers to markets for poultry and pig products.
  • Work closely with the market system consultants to ensure project participants are set up for success in value chain development on cassava, sweet potato, maize, poultry, and piggery
  • Explore and facilitate opportunities for value addition and improved market access.
  • Promote and advocate for fair pricing and equitable market access for farmers.
  • Set up meetings with financial institutions to explore access to finance opportunities for project participants

Financial Management:

  • Manage the project budget, ensuring responsible and transparent expenditure.
  • Track project expenses, prepare financial reports, and submit them to relevant stakeholders.

Reporting and Documentation:

  • Prepare accurate and timely reports on project activities and achievements.
  • Maintain complete project documentation, including meeting minutes, training materials, and monitoring data.

WHO ARE WE LOOKING FOR?

Of course, you have at least a minimum of 2- 5 years of experience in poultry and/or piggery production, extension services, business development, and Income Gender Action or project management. You have a bachelor’s degree in agriculture, Animal Science, Agribusiness, or a related field. You have strong understanding of poultry and piggery production systems, including best practices, disease management, and market dynamics. You have previous exposure and experience in environmentally friendly, agriculture, and income-generating activities and experience with other local and international NGOs. You have excellent communication skills and ability to write good reports. You have a proven experience in training and capacity building for farmers. You have excellent communication, interpersonal, and presentation skills. You have the ability to work independently and as part of a team, experience working in matrix relations. Experience with market linkages and value chain development. Familiarity with project cycle management tools and methodologies. Proficiency in data analysis and reporting. Strong computer skills, including Microsoft Office Suite. Opportunity to contribute to a meaningful project with a positive impact. Professional development and learning opportunities.

WORKING AT OXFAM NOVIB

  • All our work is guided by our core values: Empowerment, Accountability, Inclusiveness, Courage, Solidarity and Equality.
  • At Oxfam Novib, we work according to the Feminist Principles - Oxfam Policy & Practice.
  • Oxfam Novib is based on the power of difference. That is why we aim to attract a diverse mix of talented people who share our standards, values and principles, and who are committed to prevent and eliminate any type of misconduct.
  • We have an active policy against sexual harassment, exploitation and abuse, any form of abuse of power or lack of integrity and financial misconduct. This subject will be covered in our application and selection process.

ADDITIONAL INFORMATION

  • Do you believe that this is the job you are looking? Then we would love to meet you! Please send your resume and cover letter.

If you have questions regarding the position, please contact Human Resource Office through +256 (0) 414-390-500.

  • Only applications received before the closing date April 30th, 2025, and submitted via our application portal will be considered.
  • This job opening is posted internally and externally, simultaneously. Internal candidates are given preference if they are sufficiently qualified or can be obtained in short term. We believe it’s important in our organization that our employees are offered maximum opportunities for growth in new themes and competencies. Priority for internal candidates supports this.
  • At the time of a contract offer, it is necessary for Oxfam Novib to request valid references. Our candidates will be subject to appropriate screening checks, including criminal records and terrorism, financial checks or integrity screenings/references.
  • Oxfam Novib reserves the right, to its sole discretion, not to make agreements regarding this job opening, make an agreement in a lower level, or make an agreement with an amended job description.

Acquisition on the occasion of this vacancy is not appreciated.

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RE-ADVERTISED: Terms of Reference for Engagement of Consultant to Review and Update Waste Management for Mbale City

 

Introduction

Oxfam in Consortium with Uganda Red Cross Society and Caritas Tororo have secured a project “Early Warning, Early Action: Strengthening Multi-hazard Disaster Preparedness in Mt. Elgon sub-region” to be implemented in Mt Elgon region in Eastern Uganda funded by ECHO. This action is aimed at building on ongoing government efforts, existing local structures and previous experiences of other actors in the country, through this action, Oxfam, Caritas Tororo and the Uganda Red Cross Society (URCS) will reach at least 120,283 direct beneficiaries in 7 target districts (Bududa, Butaleja, Mbale, Namisindwa, and Sironko and Bulambuli and Mbale City) in the Mount Elgon region in Eastern Uganda, through interventions designed to strengthen multi-hazard disaster preparedness in Mt. Elgon sub-region. It will build effective linkages between early warning and early action and support gender-sensitive district contingency planning in highly vulnerable or exposed districts. The project is as a result of the increased extreme events leading to disasters in Uganda affecting people’s lives and livelihoods. The principal objective of the project is to enhance community resilience to shocks and stresses in Mt. Elgon sub-region through effective and participatory multi-hazard anticipatory action (AA) and preparedness measures. Specifically, the project will support vulnerable households, communities and institutions at the local level to develop and implement appropriate anticipatory action and preparedness measures and enhance linkages between local and national policy, and practice for disaster risk reduction (DRR) including climate change adaptation (CCA). To enable timely response, Oxfam and consortium partners will support in provision of in-kind NFI’s as an emergency relief stock via a regional warehouse in Mbale and will be supported to deliver timely responses through activation of a Crisis Modifier. Oxfam and partners will focus on localizing the responses by strengthening the capacities of the District Disaster Management Committees (DDMCs) and District Emergency Coordination Centers (DECOCs), Sub County Disaster management committees (SCDMC) and Village Disaster management committees (VDMC) as well as creating ownership and long-term resilience of affected communities facilitating a shift towards more sustainable responses beyond reliance on donor and emergency funding.

Background

Mbale city is experiencing rapid population growth, urbanization and industrialization which has significantly impacted on environment as a result of huge generation and improper disposal of waste within the city and other peri urban town with inadequate infrastructure including waste collection, transportation and disposal facilities as well as poor segregation and recycling techniques. The current waste management practices in Mbale city creates environmental hazards such as floods, health, and social problems, including pollution, disease outbreaks, and community dissatisfaction. Despite environmental and waste management being a critical component in ensuring a sustainable future, effective waste management practices not only help in reducing environmental hazards such as floods and pollution but also conserve natural resources, mitigate climate change, and promote public health. These challenges continued to have significant impact on people within the city with many communities struggling with floods because of the filled up water channels and dumping of waste in rivers causing siltation. The communities are struggling to cope with the mounting waste around the market dumping sites and its adverse effects thus becoming a source of disaster in the cities causing floods and epidemics.

To address these issues, the city and peri urban centers require a comprehensive waste management plan and strategy that prioritizes sustainability, efficiency, and community engagement. Mbale city currently has a draft waste management plan/strategy that runs from 2021-2025. With population growth, continuous development and urbanization, there is need to consciously update and review the existing management plan to fit in the current context of waste management plan. 

Therefore, Oxfam is planning to review and update the waste management plan and strategy for the city to address the issues and create a healthier, and more resilient environment. These plans will be used as an advocacy tool for Mbale city to address issues around environmental management and climate financing.

Objectives of the Updating and Reviewing the City’s Waste management plan:

The main objective of this ToR is to engage a consultant firm to support in reviewing and updating the waste management plan and strategy for Mbale city that is aimed at:

  1. Strengthening and improving on solid waste planning and financing.
  2. Strengthening legislation and enforce regulations and policy implementation that support sustainable waste management practices in Mbale city.
  3. Improving and promoting effective, efficient, economical and sustainable waste management practices in handling and processing of solid waste service delivery mechanisms that will include waste reduction, recycling, composting, and disposal including waste to value.
  4. Strengthening  community engagement, raise awareness to educate the public on the importance of waste management and their role in reducing waste as well as community involvement in the planning and implementation process.
  5. Identifying the current waste management challenges, opportunities and sets clear goals and objectives for waste management.

Scope of Work for the assignment:

The scope of work for these assignments for the review and update of the waste management plan will include:

  • Review of Existing Plans and Strategies: Review the city's existing waste management plans and strategies, including the current waste management system, infrastructure, and services.
  • Waste Characterization Study: Conducting a waste characterization assessment to determine the types and quantities of waste generated in the city.
  • Stakeholder Engagement: Engage with stakeholders, including residents, businesses, and community groups, to understand their needs and concerns related to waste management.
  • Update of Existing Plans and Strategies: Update the city's existing waste management plan and strategies to reflect the findings of the waste characterization study and stakeholder engagement.
  • Review of Waste Management Infrastructure: Review the city's waste management infrastructure, including waste collection vehicles, transfer stations, and disposal facilities.
  • Identification of Areas for Improvement: Identify areas for improvement in the city's waste management practices and provide recommendations for enhancing the effectiveness and efficiency of the waste management system.
  • Development of Implementation Plan: Develop an implementation plan that outlines the steps necessary to implement the recommended changes to the waste management system.
  • Develop training and capacity Building plan: Develop training and capacity building programs for city staff and stakeholders on the new waste management plans and strategies.
  • Developing a strategy for engaging stakeholders and the community in the planning and implementation process, including public outreach and education programs, Stakeholder meetings and workshops, Community-based waste management initiatives.
  • Generate a comprehensive report following the activity that can be shared with stakeholders for future reference.

Study Methodology:

The methodology for reviewing and updating the plan and strategy will include:

  • Literature review and desktop research.
  • Stakeholder interviews through KII and dialogue meetings.
  • Field observations and site visits to waste management facilities/infrastructures.
  • Community surveys and focus groups.
  • Data analysis and modelling.
  • Development of a draft reviewed and updated waste management plan and strategy.
  • Review and presentation of the draft plan and strategy as well as dissemination. 

Expected deliverables:

The expected deliverable during these engagements includes:

  • Detailed inception report that outlines the workplan, any training plan, and means of executing the consultancy work.
  • Comprehensive Waste Management Plan: A comprehensive waste management plan that includes waste reduction and recycling strategies, waste collection and transportation systems, waste disposal and treatment options, public education and awareness programs, and monitoring and evaluation frameworks.
  • Final comprehensive report for the assignment shares a comprehensive report on the assignment including recommendations for improvement.

Timeline:

The assignment is expected to be completed within 1.5 months. The following milestones are expected to be achieved:

  • Week 1-2: Review of existing plans and strategies, waste characterization study, and stakeholder engagement.
  • Week 3 Development of comprehensive waste management plan and updated waste management strategies.
  • Week 4-5: Review of waste management infrastructure and identification of areas for improvement.
  • Week 6: Finalization of deliverables and submission of final report.

Consultant Qualifications:

The consultant should have the following qualifications:

  • Experience: At least 5 years of experience in waste management planning and strategy development.
  • Education: A degree in environmental science, engineering, or a related field.
  • Skills: Excellent communication and project management skills.
  • Knowledge: Knowledge of waste management principles, practices, and technologies.

Evaluation Criteria:

The consultant will be evaluated based on the following criteria:

  • Technical Expertise: The consultant's technical expertise in waste management planning and strategy development.
  • Experience: The consultant's experience in waste management planning and strategy development.
  • Communication Skills: The consultant's communication skills, including the ability to effectively engage with stakeholders and communicate complex technical information.
  • Project Management Skills: The consultant's project management skills, including the ability to manage multiple tasks and deadlines.
  • Value for Money: The consultant's ability to provide value for money, including the ability to deliver high-quality services at a competitive price.

Supervision/management of the assignment:

The Consultant will work under the supervision of Oxfam in Uganda and will specifically be under the direct supervision of the Consortium Manager/Area Manager. All reporting and will be directed to the consortium Manager. The consultant will be expected to work closely with and interact all Oxfam staff especially the Public Health Engineering Team Leader and other team in the Elgon region including Monitoring and Evaluation team. 

Payment terms:

The consultant will be paid maximum 20% upon submission of acceptable Inception Report and 80% upon submission of approved final report and any agreed upon products of the study. The professional fees applicable will be subject to statutory 6% withholding Tax. 

Submission Deadlines:

Submissions should be made to ugandalogistics@oxfam.org by midday 12:00pm Friday, 25th April 2025. 

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terms of reference

Small Grants Funding for Adaptive Crisis Response Projects to enhance Gender Responsive Education in West Nile – Uganda

Oxfam is a global movement for change that empowers people to create a secure future, just and free from poverty. We believe that everyone has a right to safety, security, a livelihood, and a say in decisions that affect them. In Uganda, our Vision is to see Uganda free of inequality and Injustice: A society where people, particularly women and young people, claim and exercise their rights and responsibilities and influence decisions that affect their lives. Our work is guided by the Country Strategic Framework (CSF) (2021-2030), organized around four themes: Governance and Accountability, Resilient Livelihoods, Humanitarian preparedness and response and Gender Justice and Women's Rights. All the themes work towards influencing policy and practice, youth and women empowerment, inclusive participation in decision-making at various levels, and capacity strengthening of national and local actors. All our work is guided by six core values: Empowerment, Accountability, Inclusiveness, Equality, Solidarity and Courage. 

War Child Canada (WCC) is a global humanitarian organization dedicated to driving generational change in communities affected by conflict. With over 500 staff across 16 offices in six countries, WCC works in some of the world’s most challenging environments to support the most vulnerable children. WCC’s locally driven model invests in education, economic opportunities, and justice to break cycles of violence and build lasting peace. WCC is committed to partnering with communities to create sustainable, transformative change.

Note: All offers will be subject to satisfactory references and may be subject to appropriate screening.

Project Background

The Geared for Success (GFS) project is a five-year, CAD $13.8 million, gender-responsive initiative aimed at enhancing equitable and inclusive learning outcomes for refugee, internally displaced and host community children and youth, particularly girls and adolescent girls, living in South Sudan and Uganda. As part of Global Affairs Canada (GAC) “Together for Learning” campaign, the GFS project works towards supporting community-based organizations (CBOs) with financial and technical support in order to enhance their programming aimed at enabling access to gender-responsive education for refugee, internally displaced and host children in targeted communities.

The project is implemented by War Child Canada (WCC) and Oxfam Canada (OCA) in close collaboration with six local implementing partners in South Sudan and Uganda. The contribution agreement between WCC, OCA, and GAC was signed on August 9, 2022. In early 2023, a no-cost extension (NCE) was granted to extend the project until March 2029.

The project uses the Canadian Government’s Results-Based Management (RBM) approach to assess project progress and achievements. The ultimate outcome of the project is: “enhanced equitable and inclusive learning outcomes for ‘refugee, internally displaced and host community children and youth, particularly girls and adolescent girls’ in the districts of Yumbe, Terego and Obongi in Uganda.

The intermediate outcomes of the project are outlined below. 

  •  Outcome 1100: Improved performance of Community Based Organizations (CBOs) working on gender-responsive education
  • Outcome 1200: Increased access to gender-responsive quality education for refugees and internally displaced children and youth, particularly girls and adolescent girls, enabled by CBOs
  • Outcome 1300: Enhanced collective action of CBOs to advance the right to gender- responsive quality education for refugee and internally displaced children and youth, particularly vulnerable groups

GFS will achieve this outcome by increasing access to gender responsive quality education for ultimate project participants, driven by local refugee-led organizations and internally displaced people (IDP)-led community-based organizations. The project CBOs are a mix of these organizations.

CBOs are on the front lines of providing essential education services for refugees and IDPs. To ensure that CBOs are ‘geared for success’, this project will facilitate and provide technical and financial resources to strengthen their capacity -with more women’s leadership and community support, allowing them to enable access to education and to successfully advocate for the right to education for ultimate project participants.

The project under pillar two will provide financial support and small grants to targeted CBOs under the project and the network members engaged by RELON to improve their performance as resilient and adaptable gender-just organizations, while expanding the reach and comprehensiveness of project outcomes. 

Call for Proposals
This call for proposals seeks expressions of interest from Community-Based Organizations (CBOs), including Women’s Rights Organizations (WROs), working in Uganda to implement responsive and adaptive education activities. These grants are designed to address unforeseen events such as localized conflicts, natural disasters (e.g., flooding), sudden population displacements, or disease outbreaks (e.g., COVID-19, Ebola). The Response Grants serve as a crisis modifier to enable quick and adaptive interventions that strengthen gender-responsive education programming for children and youth in refugee and host communities.

Objectives of the Grant
•    Support education interventions that address emerging and unforeseen challenges in refugee and host communities.
•    Strengthen access to quality, gender-responsive education for children and youth affected by crises.
•    Enable CBOs to implement context-specific, short-term, and flexible solutions to education issues exacerbated by crises.

Eligibility for funding and Criteria for evaluation
Response grants are open to applications from both GFS project core 3 partners in Uganda and RELON member organizations who are engaged under the project. 

Criteria for evaluation may include, but are not limited to:

  •  Concept demonstrates adaptive activities in the event of conflicts or health pandemics to address context-specific education gaps (aligned with the GFS project scope).
  • The emerging need (s) or issue is education-related and requires urgent mitigation and/or solution, which cannot be covered by other funding sources, and can be completed in a short timeframe.
  • Although the funding will be activated in response to unanticipated events, strategic activities that increase the likelihood of success in the other grant mechanisms and Pillar 2 in general will be prioritized.
  • Cost-effectiveness, effectiveness (financial, management, and technical capacity of grantee to implement, reach), and the anticipated impact will be considered.

Scope and focus of the call for proposals

Thematic area: Mitigating any threats towards achieving gender responsive education outcomes in Uganda.

This response grants provide small, flexible grants to implement new adaptive activities in response to unforeseen events in project locations, such as and including localized conflict outbreaks, flooding, sudden population displacement or disease outbreaks (COVID, Ebola, etc.). They are envisaged to be quick, of short duration, and serve as a crisis modifier to facilitate the use of adaptive and responsive approaches to emerging challenges. Responsive projects or actions funded by this grant will primarily focus on strengthening gender-responsive education programming for refugee and host community children and youth and will have a maximum duration of up to one year. Specifically, each grant will support CBOs that are in the best position to address context-specific education issues and needs that emerge as a result of unforeseen events. Response grants will be open to only the partners under the GFS project and the network members (including WROs)engaged by RELON who were trained on CAT and are also engaged by WCC.

Proposal Design

A focus on responding quickly to emerging threats and challenges to education in order to strengthen gender-responsive education programming for refugee and host community children and youth within the applications is required as part of the proposal design, methodology, and dissemination plan. The proposals should outline to responses aimed at mitigating the impact of threats and providing lifesaving services to women, girls and other hard-to reach groups. Furthermore, strategies and activities tailoring the response to engage these groups should be clearly described in the applications.   The exploratory ideas to be supported under this RFA must include primary and secondary audiences with a clear sample size and geographical locations/knowledge sources, and adhere to the highest ethical standards.

The proposals should follow the attached proposal template, which provides section-by-section scoring details. Proposing a project duration beyond the maximum duration specified below may result in negative scoring of the application. Applications beyond the thematic scope of this RFA will not be considered. In order for applications to qualify for the screening process, applicants must strictly comply with the application templates and guiding notes attached in Appendix I.

Grant Fund and Duration - April 2025 – March 2026

The response grants aim to support projects ranging between CAD 15,000 – 60,000. The SMGC will only accept applications for smaller grants of maximum 3-12 months for this cycle. No long-term project applications will be accepted under this grant cycle, although these may be sought in future grant cycles.

This funding will be awarded as grants. We will not award any cooperative agreements. The operating procedures of grant management will be guided under the policy purview of SPO  and Oxfam, and will be in line with additional donor requirements of GAC.   

Deadlines, Multiple Applications, and Geographic Focus

The deadline for this RFA is 1st April 2025 to 30th April  2025 Grant applications will undergo a thorough review process and grants will be awarded in May 2025. Short-term proposals (of 3-12 months) with realistic and achievable actions and results within this time period are critical, as time extensions are unlikely for this grant cycle.

Applicants may submit only one grant application at a time. If a grant application is not successful, the applicant may submit a subsequent application in the next grant cycle when announced. In addition, each organization or entity can only be awarded a maximum of two grants during the Geared for Success project. Multiple grants (above two) to the same applicant will not be awarded.

GFS will support grant projects in Yumbe, Terego and Obongi districts, in the refugee settlements and host communities of Bidibidi, Imvepi and Palorinya respectively. 

Technical and Financial Proposal

It is strongly encouraged that applications follow the template provided in Appendix I and give due attention to sections for scoring purposes. The criteria for scoring is as below.

TORs

Award of Contract

The contract will be awarded to organizations following internal review and approvals, including negotiations if necessary. The organization may be required to provide additional information and/or amend its proposal. The aim is to reach an agreement on all points for contracting. The selected organization/individual applicant(s) is expected to commence the assignment on the date and at the location as specified in the Terms of Reference (TOR).

Negotiations will include a discussion on the proposed methodology, staffing, costing, any suggestions made by the organization(s)/individuals to improve the application. OiP and the applicant will then work out the final application, staffing, logistics, and reporting. The agreed work plan, cost and the final application will then be incorporated in the contract document.

Confidentiality

Information related to the evaluation of proposals and recommendations concerning awards shall not be disclosed to the organizations who submitted the proposals or to other persons not officially concerned with the process until the successful organization has been awarded the contract.     
Proposal Submission Process

Interested applicants should submit their detailed financial and technical proposals in line with the above RFA by 30th April 2025. The proposal submission will be accepted online. No proposal submission via post is acceptable.

Please email your submissions as Word/PDF documents to the following email address: ugandalogistics@oxfam.org  

Appendix I – Technical Proposal & Guiding Notes

This document is to be completed by the organization interested in partnering with Oxfam and WCC for this opportunity.

  • Completion of this document does not infer any contractual agreement between Oxfam and your organization but will help us to assess your organization’s ability and compatibility to work with us as an implementing partner.
  • We are seeking minimum information from you at this stage. Any further details may be requested in case your application gets shortlisted.

1.  Details

i.    Organization / Individual applicant’s name
ii.    Contact Person Name (only applicable to organizations) 
iii.    Position
iv.    Address (Post Code)
v.    Telephone
vi.    Mobile
vii.    Email
viii.    Website (applicable to organizations) 
ix.    Type of Organization
x.    Organization Registration Details

Section 1. Technical Approach and Methodology 

The technical approach must demonstrate a clear alignment with the scope and focus of thematic areas . The exploratory methods should be in line with gender-responsive education. WROs and emerging, young women practitioners (applicants) are encouraged to apply. This section must include:

1.1 Organizational affiliation (if applicable in case of individual practitioners)
1.2 Brief overview of the situation to be analyzed and rationale, especially in relation to unforeseen, emerging issue affecting gender responsive education and access for refugee youth and IDPs.
1.3 Audiences/participant profile, including target participants disaggregated by gender, age, sample size, and geographic location.
1.4 Proposed methodology, including a consideration of gender-responsive education approaches that examine power and gender relations and reflect the short, 3- 12-month scope of this grant.
1.5 Synthesis and analysis
1.6 Expected results and significance
1.7 Key milestones and timeline

Section 2. Ethical Considerations

Clearly outline what key ethical issues will be considered and which ethical guidelines will be followed, the risks and benefits for participants and/or applicants and mitigation plan, how participants’ confidentiality and anonymity will be protected, whether or not they will be compensated, where the body of knowledge will be housed and how, among other considerations.

Section 3. Management Plan
This section must include:

3.1: Project team, including an overview of key experts (technical staff) and support staff, and the breakdown of women and men within the team. Indicate what gender considerations have been made in the composition of the project team;
3.2 Deliverables: list all reports, guidance notes, policy briefs, knowledge-sharing events, or other deliverables resulting from this project;
3.3. Knowledge dissemination plan, outlining the potential uses, influence, and change impacts.
  
Section 4. Capability Reference

This section must include previously done work and establish its relevance to the scope of the RFA. Please mention all previously completed projects of a similar nature, including funding size. Furthermore, please attach:
4.1. One short writing sample or other deliverable from a previous project.  

Section 5. Financial Proposal  
Clearly outline the proposed project budget in Uganda Shillings, and mention appropriate budget notes. It is preferred to outline activity-wise budget and avoid lump sum costs. Do mention if some local contribution is shared. The cost should be calculated in Uganda Shillings only.

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ToRs for the consultancy to assess the vulnerabilities of children involved in child labour and capacity of key stakeholders on prevention and reduction of child labour in the mining communities of Moroto, Amudat and Nakapiripirit districts

1.    About Oxfam in Uganda

Oxfam is a global movement for change that empowers people to create a secure future, just and free from poverty. We believe that everyone has a right to safety, security, a livelihood, and a say in decisions that affect them. In Uganda, our Vision is to see Uganda free of inequality and Injustice: A society where people, particularly women and young people, claim and exercise their rights and responsibilities and influence decisions that affect their lives. Our work is guided by the Country Strategic Framework (CSF) (2021-2030), organized around four themes: Governance and Accountability, Resilient Livelihoods, Humanitarian preparedness and response and Gender Justice and Women's Rights. All the themes work towards influencing policy and practice, youth and women empowerment, inclusive participation in decision-making at various levels, and capacity strengthening of national and local actors.

2.    Background of the project

According to Uganda Bureau of Statistics - National Household survey report (2019-2020), 28% of the children in Uganda are involved in child labour. It is estimated that about 51 per cent of these children work under hazardous conditions that are considered illegal, and extremely exploitative to their health and well-being. The district education officers reported that most children dropped out of school due to poverty and parents and guardians are unable to provide the necessary school requirements. It is estimated that over 10,000 children are involved in mining in Karamoja Sub region and 58% are girls. Lower-level administrators and grass-root CSO’s are unable to prevent child labour because they are unaware of the laws and policies that prohibit child labour. 
Despite lower-level administrators and grass-root CSO’s having the advantage of understanding local issues, they are unable to adequately respond to the child labour problem. This is because they lack the necessary skills to identify child protection issues, plan, and budget and manage child protection violations. They also operate on a very limited budget, which does not allow them to respond to the child rights violations in their communities.

Oxfam in Uganda in partnership with Resource Rights Africa and the Education Advocacy Network are implementing a 3-year initiative in a bid to reduce child labour among mining communities in the Karamoja sub-region.
The European Union-funded project will adopt a human rights approach to promote gender mainstreaming through puppet theatres and the innovative GALS Methodology with the aim to address gender inequalities, social norms, traditions, and cultures that promote children, especially girls, working in the mines to provide for their families.

Impact: To reduce and prevent the worst forms of child labour in the mining communities of the disadvantaged districts of Moroto, Nakapiripirit and Amudat in the Karamoja sub-region.
Outcome 1: Strengthened capacity of key stakeholders to respond to the prevention and reduction of the worst forms of child labour in the mining communities of Moroto, Amudat and Nakapiripirit districts.
Outcome 2: Improved institutional, legal and policy environment to address child labour in the targeted mining districts.
Outcome 3: Enhanced access to alternative means of livelihoods of vulnerable parents, guardians and children working in the mining communities of Moroto, Amudat and Nakapiripirit districts.

3.    Rationale and objectives of the assessment
a)    Rationale of the assessment
To effectively measure the impact of this action over time and strengthen the response against child labour in the mines, Oxfam will assess the vulnerabilities of children involved in child labour and capacity of key stakeholders on prevention and reduction of child labour in the mining communities of Moroto, Amudat and Nakapiripirit in the Karamoja region. The vulnerability assessment seeks to understand the nature and scope of child labour in the target communities through the profiling or identification of children involved in labour in the mining sites, the most affected victims of child labour, establish and document root causes driving children into working in the mines. This assessment’s findings will be used to design appropriate actions to prevent and respond to child labour.
Conversely, the assessment of key stakeholders’ capacity seeks to identify possible gaps in project management, advocacy, coordination, and needs assessment for selected local government departments like District Education Office, local CSOs, Local councils, Community Child Labour Committees (CCLCs), and Child Protection Committees. This exercise will inform the capacity-building sessions for the lower-level administrators and grass-root CSOs with the aim of strengthening the response against child labour in the mines.

b)    Objective(s) of the assessment
Overall Objective
The overall objective is to assess the vulnerabilities of children involved in child labour and the capacity of key stakeholders on the prevention and reduction of child labour in the mining communities of Moroto, Amudat and Nakapiripirit..
Specific Objectives

  • To profile the children involved in labour, including hazardous child labour in the mining sites of Moroto, Amudat and Nakapiripirit districts.
  • To ascertain the most affected victims of child labour, establish and document the root causes driving children into working in the mines.
  • To identify possible gaps in project management, advocacy, coordination, and needs assessment for selected local government departments like District Education Office, local CSOs, Local councils, CCLCs, Child Protection Committees.

4.    Scope of Work
Technical Scope:
The successful consultant will be expected to carry out the following tasks:
•    Identify the number of children involved in labour in the mining sites
•    Ascertain the most affected victims of child labour
•    Establish and document the root causes driving children into working in the mines.
•    Provide baseline values for key indicators which are key for measuring the impact of this action over time.
•    Understand the nature and scope of child labour in the target communities
•    Propose appropriate actions to prevent and respond to child labour in the mining sites located in Moroto, Amudat and Nakapiripirit districts. 
•    Identify possible gaps in project management, advocacy, coordination, and needs assessment for target groups particularly selected local government departments like District Education Office, local CSOs, Local councils, CCLCs, Child Protection Committees
•    Propose capacity-building sessions for lower-level administrators and grassroots CSOs, which will aim at strengthening the response against child labour in the mines.

Geographical Scope: 
The assessment will be conducted in Uganda, with a focus in the mining districts of Moroto, Amudat and Nakapiripirit in the Karamoja region. It will also target selected local government departments like the District Education Office, District Community Based Services department, local CSOs, Local councils, CCLCs and Child Protection Committees.

Time Scope:
This consultancy is expected to be completed within 3 weeks from the contract signing date in March 2025.

5.    Methodology
This assessment will employ participatory, systemic and innovative approaches to ensure inclusive stakeholder engagement, rigorous data collection and analysis. A mixed approach of both quantitative and qualitative methods including but not limited to surveys, key informant interviews, focus group discussions and document reviews will be adopted. 
The sampling approach of this assessment will be purposive to ensure representation from key stakeholders and guided by the principles of inclusivity, diversity, and representation, where voices from marginalized and vulnerable groups are adequately captured.

Ethical Considerations (Ethics and Consent) will include:
•    Uphold ethical and humanitarian standards throughout this process, guided by the principle of "Do No Harm."
•    Ensure informed consent, confidentiality, and privacy of participants, especially when collecting sensitive or personal information

6.    Expected Outputs/Deliverables.
•    Inception report including proposed data collection tools. The assessment will continue only upon approval of the inception report
•    Draft assessment report and a power point presentation with findings to be reviewed by stakeholders (Oxfam, EAN & RRA staff).
•    Final assessment report after consolidating feedback from the review of the draft assessment report. Report specifications include Standard cover sheet; Executive summary; Description of objectives, Methods and limitations; Study findings, Conclusions and recommendations,
•    Presentation with practical actions to prevent and respond to child labour in the mining sites and capacity building sessions for the lower-level administrators and grass-root CSOs.

Note: All clean dataset(s), transcriptions, PITT and other materials MUST be handed over to Oxfam in Uganda.

7.    Timeframe and estimated working days.
This assessment will be conducted for a period of 20 days from the date of signing the contract.
 

TORs

8.    Qualification and experience of the consultant/team

Oxfam in Uganda seeks to engage the services of qualified and experienced consultants with the following qualifications and experience to deliver this assessment: 

  • Fully qualified and experienced with a background in Education, Energy and Extractives, Social Sciences, Statistics, Development Studies and Capacity Assessments or any related fields. A Masters’ degree in these or any related fields is preferred.
  • Previous experience working in the above-mentioned locations: Preference may be given to consultants or teams with previous experience working in the Karamoja sub region.
  • Knowledge & impact measurement: An expert in organizing, synthesizing, and disseminating information generated throughout this assessment process, designing, development and implementation of M&E frameworks.
  • Minimum 5 years’ experience in assessments/evaluations/research in both humanitarian and development contexts and international NGOs.
  • Proven skills and experience in quantitative and qualitative methodology with participatory approaches.

  • Excellent communication skills with experience in conducting and facilitating stakeholder consultations particularly, with local government officials, local leaders and CSOs.

    9.    Supervision/management of the assignment
    This consultancy will be supervised and coordinated by the MEAL Officer. The consultancy team will report to the Education Project Coordinator who directs this action in terms of information requirements, backstopping and corrective actions. The consultant will be responsible for planning the activities in a timely manner.

    10.    Payment
    The consultant/team will be paid in accordance with Oxfam consulting policy which stipulates 30% upon submission and approval of the inception report and 70% upon successful completion and acceptance of the final deliverables. The professional fee shall be subject to a 6 % withholding Tax deduction for local consultancies.

    11.    Mode of Submission
    Firms or consultants who meet or exceed the requirements should submit their technical and financial proposals as follows.

  • A technical proposal explaining, their comprehension of the ToR, and how they would approach this.
  • A financial proposal outlining their expected fees, costs of transport, and meals.
  • Experience in similar assignments.

  • Their availability


    12.    Submission of Technical and Financial Proposal:
    For interested applicants, please submit your technical and financial proposal clearly breaking down the budget. Also include other supporting documents including the CVs of the team that will be engaged on the assignment (please ensure that the CVs and names of the team included will be the ones conducting the assignment), samples of past work preferably links and recommendations to ugandalogistics@oxfam.org with email subject: Consultancy to assess the vulnerabilities of children involved in child labour and capacity of key stakeholders on prevention and reduction of child labour in the mining communities, Karamoja sub-region, not later than 3:00 PM (EAT) on 31st March 2025.

    Note.
    o    Oxfam reserves the right to accept any proposals that meet or exceed expectations or reject all proposals that will not meet the expected requirements.
    o    All forms of canvassing will lead to the automatic cancellation of the proposal in question.
    o    Only shortlisted candidates will be contacted.

 

Terms of Reference to Engage a consultant to Review and Update Waste Management for Mbale City

About Oxfam in Uganda

Oxfam is a global movement for change that empowers people to create a secure future, just and free from poverty. We believe everyone has a right to safety, security, a livelihood, and a say in decisions that affect them. In Uganda, our Vision is to see Uganda free of inequality and Injustice: A society where people, particularly women and young people, claim and exercise their rights and responsibilities and influence decisions that affect their lives. 
Our work is guided by the Country Strategic Framework (CSF) (2021-2030), organized around four themes: Governance and Accountability, Resilient Livelihoods, Humanitarian preparedness and response and Gender Justice and Women's Rights. All the themes work towards influencing policy and practice, youth and women empowerment, inclusive participation in decision-making at various levels, and capacity strengthening of national and local actors.

Introduction about the ‘Early Warning, Early Action: Strengthening Multi-hazard Disaster Preparedness in Mt. Elgon sub-region’ Project 

Oxfam in Consortium with Uganda Red Cross Society and Caritas Tororo have secured a project “Early Warning, Early Action: Strengthening Multi-hazard Disaster Preparedness in Mt. Elgon sub-region” to be implemented in Mt Elgon region in Eastern Uganda funded by ECHO. This action is aimed at building on ongoing government efforts, existing local structures and previous experiences of other actors in the country, through this action, Oxfam, Caritas Tororo and the Uganda Red Cross Society (URCS) will reach at least 120,283 direct beneficiaries in 7 target districts (Bududa, Butaleja, Mbale, Namisindwa, and Sironko and Bulambuli and Mbale City) in the Mount Elgon region in Eastern Uganda, through interventions designed to strengthen multi-hazard disaster preparedness in Mt. Elgon sub-region. It will build effective linkages between early warning and early action and support gender-sensitive district contingency planning in highly vulnerable or exposed districts. The project is as a result of the increased extreme events leading to disasters in Uganda affecting people’s lives and livelihoods. The principal objective of the project is to enhance community resilience to shocks and stresses in Mt. Elgon sub-region through effective and participatory multi-hazard anticipatory action (AA) and preparedness measures. Specifically, the project will support vulnerable households, communities and institutions at the local level to develop and implement appropriate anticipatory action and preparedness measures and enhance linkages between local and national policy, and practice for disaster risk reduction (DRR) including climate change adaptation (CCA). To enable timely response, Oxfam and consortium partners will support in provision of in-kind NFI’s as an emergency relief stock via a regional warehouse in Mbale and will be supported to deliver timely responses through activation of a Crisis Modifier. Oxfam and partners will focus on localizing the responses by strengthening the capacities of the District Disaster Management Committees (DDMCs) and District Emergency Coordination Centers (DECOCs), Sub County Disaster management committees (SCDMC) and Village Disaster management committees (VDMC) as well as creating ownership and long-term resilience of affected communities facilitating a shift towards more sustainable responses beyond reliance on donor and emergency funding.

The rationale of reviewing and updating the Waste Management Plan for Mbale City

Mbale city is experiencing rapid population growth, urbanization and industrialization which has significantly impacted on environment as a result of huge generation and improper disposal of waste within the city and other peri urban town with inadequate infrastructure including waste collection, transportation and disposal facilities as well as poor segregation and recycling techniques. The current waste management practices in Mbale city creates environmental hazards such as floods, health, and social problems, including pollution, disease outbreaks, and community dissatisfaction. Despite environmental and waste management being a critical component in ensuring a sustainable future, effective waste management practices not only help in reducing environmental hazards such as floods and pollution but also conserve natural resources, mitigate climate change, and promote public health. These challenges continued to have significant impact on people within the city with many communities struggling with floods because of the filled up water channels and dumping of waste in rivers causing siltation. The communities are struggling to cope with the mounting waste around the market dumping sites and its adverse effects thus becoming a source of disaster in the cities causing floods and epidemics.

To address these issues, the city and peri urban centers require a comprehensive waste management plan and strategy that prioritizes sustainability, efficiency, and community engagement. Mbale city currently has a draft waste management plan/strategy that runs from 2021-2025. With population growth, continuous development and urbanization, there is need to consciously update and review the existing management plan to fit in the current context of waste management plan. 
Therefore, Oxfam is planning to review and update the waste management plan and strategy for the city to address the issues and create a healthier, and more resilient environment. These plans will be used as an advocacy tool for Mbale city to address issues around environmental management and climate financing.

Objectives of the Updating and Reviewing the City’s Waste management plan

The main objective of this ToR is to engage a consultant firm to support in reviewing and updating the waste management plan and strategy for Mbale city that is aimed at:

  1. Strengthening and improving on solid waste planning and financing.
  2. Strengthening legislation and enforce regulations and policy implementation that support sustainable waste management practices in Mbale city.
  3. Improving and promoting effective, efficient, economical and sustainable waste management practices in handling and processing of solid waste service delivery mechanisms that will include waste reduction, recycling, composting, and disposal including waste to value.
  4. Strengthening community engagement, raise awareness to educate the public on the importance of waste management and their role in reducing waste as well as community involvement in the planning and implementation process.
  5. Identifying the current waste management challenges, opportunities and sets clear goals and objectives for waste management.

Scope of Work for the assignment:
The scope of work for these assignments for the review and update of the waste management plan will include:

  • Review of Existing Plans and Strategies: Review the city's existing waste management plans and strategies, including the current waste management system, infrastructure, and services.
  • Waste Characterization Study: Conducting a waste characterization assessment to determine the types and quantities of waste generated in the city.
  • Stakeholder Engagement: Engage with stakeholders, including residents, businesses, and community groups, to understand their needs and concerns related to waste management.
  • Update of Existing Plans and Strategies: Update the city's existing waste management plan and strategies to reflect the findings of the waste characterization study and stakeholder engagement.
  • Review of Waste Management Infrastructure: Review the city's waste management infrastructure, including waste collection vehicles, transfer stations, and disposal facilities.
  • Identification of Areas for Improvement: Identify areas for improvement in the city's waste management practices and provide recommendations for enhancing the effectiveness and efficiency of the waste management system.
  • Development of Implementation Plan: Develop an implementation plan that outlines the steps necessary to implement the recommended changes to the waste management system.
  • Develop training and capacity Building plan: Develop training and capacity building programs for city staff and stakeholders on the new waste management plans and strategies.
  • Developing a strategy for engaging stakeholders and the community in the planning and implementation process, including public outreach and education programs, Stakeholder meetings and workshops, Community-based waste management initiatives.
  • Generate a comprehensive report following the activity that can be shared with stakeholders for future reference.

Study Methodology:
The methodology for reviewing and updating the plan and strategy will include:
•    Literature review and desktop research.
•    Stakeholder interviews through KII and dialogue meetings.
•    Field observations and site visits to waste management facilities/infrastructures.
•    Community surveys and focus groups.
•    Data analysis and modelling.
•    Development of a draft reviewed and updated waste management plan and strategy.
•    Review and presentation of the draft plan and strategy as well as dissemination. 

Expected deliverables:
The expected deliverable during these engagements includes:

  • Detailed inception report that outlines the workplan, any training plan, and means of executing the consultancy work.
  • Comprehensive Waste Management Plan: A comprehensive waste management plan that includes waste reduction and recycling strategies, waste collection and transportation systems, waste disposal and treatment options, public education and awareness programs, and monitoring and evaluation frameworks.
  • Final comprehensive report for the assignment shares a comprehensive report on the assignment including recommendations for improvement.

Timeline:
The assignment is expected to be completed within 1.5 months from 10th March 2025 to 30th April 2025. The following milestones are expected to be achieved:

  • Week 1-2: Review of existing plans and strategies, waste characterization study, and stakeholder engagement.
  • Week 3 Development of comprehensive waste management plan and updated waste management strategies.
  • Week 4-5: Review of waste management infrastructure and identification of areas for improvement.
  • Week 6: Finalization of deliverables and submission of final report.

Consultant Qualifications:

  • The consultant should have the following qualifications:
  • Experience: At least 5 years of experience in waste management planning and strategy development.
  • Education: A degree in environmental science, engineering, or a related field
  • Skills: Excellent communication and project management skills.
  • Knowledge: Knowledge of waste management principles, practices, and technologies.

Evaluation Criteria:
The consultant will be evaluated based on the following criteria:

  • Technical Expertise: The consultant's technical expertise in waste management planning and strategy development.
  • Experience: The consultant's experience in waste management planning and strategy development.
  • Communication Skills: The consultant's communication skills, including the ability to effectively engage with stakeholders and communicate complex technical information.
  • Project Management Skills: The consultant's project management skills, including the ability to manage multiple tasks and deadlines.
  • Value for Money: The consultant's ability to provide value for money, including the ability to deliver high-quality services at a competitive price.

Supervision/management of the assignment:

The Consultant will work under the supervision of Oxfam in Uganda and will specifically be under the direct supervision of the Consortium Manager/Area Manager. All reporting and will be directed to the consortium Manager. The consultant will be expected to work closely with and interact all Oxfam staff especially the Public Health Engineering Team Leader and other team in the Elgon region including Monitoring and Evaluation team.

Payment terms:

The consultant will be paid maximum 20% upon submission of acceptable Inception Report and 80% upon submission of approved final report and any agreed upon products of the study. The professional fees applicable will be subject to statutory 6% withholding Tax.  

Submission Deadlines:
Submissions should be made to ugandalogistics@oxfam.org by Monday,10th March, 2025. 

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Tender Notice – Motor Vehicle Supply

Oxfam in Uganda started work in the 1960s delivering development and humanitarian support as part of the Oxfam confederation, a global movement of people fighting to end inequality and injustice. In Uganda, our work is guided by the Country Strategic Framework (2021-2030), organized around four themes: Governance and Accountability, Resilient Livelihoods, Humanitarian preparedness and response and
Gender Justice and Women’s Rights. All the themes work towards influencing policy and practice, youth and women empowerment, inclusive participation in decision-making at various levels, and capacity strengthening of national and
local actors.

Oxfam in Uganda invites interested and competent companies to bid for the Supply of a Motor vehicle.

Eligible bidders MUST provide a quotation as per the specifications below, evidence of similar supply in the past as well as legal documentation to prove existence of company.

The bidding process schedule is as follows:
•    Activity Date: Public notice 24th February 2025
•    Information and clarification: From 24th February to 03rd March 2025
•    Latest submission date 11th March 2025

Interested bidders should find the vehicle specifications below:
•    Engine Type - Preferably intercooled, Turbo Diesel
•    Displacement - Less than 3.0L
•    Fuel Type - Diesel
•    Cylinders - 4 Cylinders
•    Transmission - Automatic
•    Drive Train - 4 WD preferable, AWD can be considered
•    Steering type - Hydraulic, Right Hand Drive
•    Seats - Fabric
•    Wheels - 18’’ alloy wheels preferred
•    Extras - Functional extras (Towing rope, First aid box and extinguisher)

Bids should be submitted by 03:00Hrs on Tuesday 11th March 2025 to; ugandalogistics@oxfam.org 

Note:
• Oxfam in Uganda is not bound to accept or consider the lowest or any bid
• Soft copy technical & financial bids should be submitted in one document

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Early Warning, Early Action: Strengthening multi-hazard Disaster Preparedness in Mt. Elgon sub-region.

CONTEXT:

Uganda faces numerous natural and human-made hazards, including floods, droughts, conflicts, and epidemics, leading to a significant risk profile. The INFORM Risk 2024 assessment ranks Uganda as the 12th highest globally for risk, with a score of 7.0/10. Hazard exposure is particularly acute in regions like Mt. Elgon, where recent floods, landslides, and other disasters have directly affected over 1,830 households across districts like Mbale, Sironko, and Bulambuli.

The occurrence of hazards combined with limited capacity and high vulnerability across communities in the Mt. Elgon region has resulted in severe devastation through destruction of assets, loss of livelihoods and food insecurity impacts. Despite being first responders on the ground, local humanitarian actors repeatedly report lack of access to resources and decision-making power needed to respond effectively. The identified needs in Uganda reveal a comprehensive set of challenges stemming from a wide range of natural and man-made hazards. 

In response, Uganda developed the National Policy for Disaster Preparedness and Management (NPDPM) in 2011, which outlines a structured framework for disaster management through various committees, including District Disaster Management Committees (DDMCs) at different government levels. 

As part of DRM policy implementation to address these challenges, Oxfam in Consortium with Uganda Red Cross Society and Caritas Tororo with funding from European Union Humanitarian Aid (ECHO) develop a project aiming to enhance the capacity of local Disaster Risk Management (DRM) actors and improve coordination mechanisms at various levels. The action specifically is aimed to address the limitations in knowledge, capacities and skills on DRM focusing on strengthening local DRM actors' abilities to anticipate, prepare, and respond to multi-hazard shocks in urban, semi-urban, and rural areas and ensure a timely and effective response to sudden onset emergencies or triggers of slow-onset emergencies.

Overall, the combined effects of Uganda's vulnerability to hazards, limited capacity for disaster management, and weak coordination among stakeholders have led to severe consequences, including asset destruction, loss of livelihoods, and heightened food insecurity. To improve responses, it's essential to empower local humanitarian actors, enhance their resource access, and ensure that disaster response training is provided to local first responders, enabling timely and effective emergency action. The proposed activities are aligned with the identified needs, addressing gaps in disaster preparedness, coordination mechanisms, and the inclusion of marginalized groups, such as women and children.

ABOUT THE PROJECT

With funding from the European Commission Humanitarian Aid (ECHO), Oxfam in consortium with Caritas Tororo and Uganda Redcross Society (URCS) are implementing the Early Warning Early Action, Strengthening Multi-Hazard Disaster Preparedness in Mt Elgon Subregion project.

The 2 year project which is being implemented across seven districts in the Mt Elgon Region will enhance community resilience to shocks and stresses through effective and participatory multi-hazard anticipation actions and preparedness measures and will build upon the work done under the previous ECHO DP- Strengthening Community-led Actions on Disaster Preparedness and Response

PROJECT OBJECTIVE/ GOAL:

  • To enhance community resilience to shocks and stresses in Mt. Elgon sub-region through effective and participatory multi-hazard anticipatory action and Preparedness measures.

EXPECT RESULTS:

  • Local DRM actors (including local government, private sector and communities) effectively anticipate, prepare and respond to multi-hazard shocks in urban, semi-urban and rural areas.
  • Local and national actors lead a timely and effective response to sudden onset emergencies or triggers of slow-onset emergencies in a safe, accessible and participatory manner through access to a crisis modifier.

TARGET REACH: 

  • 120, 283

TOTAL BUDGET

  • 1.500,000 Euros

IMPLEMENTING PARTNERS:

  • Caritas Tororo
  • Uganda Red Cross Society (URCS)

DURATION

  • 2 Years (24 Months) – 2024-2026

FUNDED BY 

  • European Commission Humanitarian Aid (ECHO)

KEY STAKEHOLDERS:

  • Existing community structures
  • District Disaster Management Committees (DDMCs)
  • City Disaster Management Committees (CDMC)
  • Sub County Disaster Management Committees (SCDMCs)/ 
  • Village Disaster Management Committees (VDMC)
  • Village Savings and Loans Association groups
  • The Office of the Prime Minister (OPM) and local Leaders 
  • Consortium partners and other development partners

GEOGRAPHICAL COVERAGE

  • Mt Elgon Region districts of (Bududa, Namisindwa, Sironko, Butaleja, Mbale City, Mbale, and Bulambuli)
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