Terms of Reference to Engage a consultant to Review and Update Waste Management for Mbale City

About Oxfam in Uganda

Oxfam is a global movement for change that empowers people to create a secure future, just and free from poverty. We believe everyone has a right to safety, security, a livelihood, and a say in decisions that affect them. In Uganda, our Vision is to see Uganda free of inequality and Injustice: A society where people, particularly women and young people, claim and exercise their rights and responsibilities and influence decisions that affect their lives. 
Our work is guided by the Country Strategic Framework (CSF) (2021-2030), organized around four themes: Governance and Accountability, Resilient Livelihoods, Humanitarian preparedness and response and Gender Justice and Women's Rights. All the themes work towards influencing policy and practice, youth and women empowerment, inclusive participation in decision-making at various levels, and capacity strengthening of national and local actors.

Introduction about the ‘Early Warning, Early Action: Strengthening Multi-hazard Disaster Preparedness in Mt. Elgon sub-region’ Project 

Oxfam in Consortium with Uganda Red Cross Society and Caritas Tororo have secured a project “Early Warning, Early Action: Strengthening Multi-hazard Disaster Preparedness in Mt. Elgon sub-region” to be implemented in Mt Elgon region in Eastern Uganda funded by ECHO. This action is aimed at building on ongoing government efforts, existing local structures and previous experiences of other actors in the country, through this action, Oxfam, Caritas Tororo and the Uganda Red Cross Society (URCS) will reach at least 120,283 direct beneficiaries in 7 target districts (Bududa, Butaleja, Mbale, Namisindwa, and Sironko and Bulambuli and Mbale City) in the Mount Elgon region in Eastern Uganda, through interventions designed to strengthen multi-hazard disaster preparedness in Mt. Elgon sub-region. It will build effective linkages between early warning and early action and support gender-sensitive district contingency planning in highly vulnerable or exposed districts. The project is as a result of the increased extreme events leading to disasters in Uganda affecting people’s lives and livelihoods. The principal objective of the project is to enhance community resilience to shocks and stresses in Mt. Elgon sub-region through effective and participatory multi-hazard anticipatory action (AA) and preparedness measures. Specifically, the project will support vulnerable households, communities and institutions at the local level to develop and implement appropriate anticipatory action and preparedness measures and enhance linkages between local and national policy, and practice for disaster risk reduction (DRR) including climate change adaptation (CCA). To enable timely response, Oxfam and consortium partners will support in provision of in-kind NFI’s as an emergency relief stock via a regional warehouse in Mbale and will be supported to deliver timely responses through activation of a Crisis Modifier. Oxfam and partners will focus on localizing the responses by strengthening the capacities of the District Disaster Management Committees (DDMCs) and District Emergency Coordination Centers (DECOCs), Sub County Disaster management committees (SCDMC) and Village Disaster management committees (VDMC) as well as creating ownership and long-term resilience of affected communities facilitating a shift towards more sustainable responses beyond reliance on donor and emergency funding.

The rationale of reviewing and updating the Waste Management Plan for Mbale City

Mbale city is experiencing rapid population growth, urbanization and industrialization which has significantly impacted on environment as a result of huge generation and improper disposal of waste within the city and other peri urban town with inadequate infrastructure including waste collection, transportation and disposal facilities as well as poor segregation and recycling techniques. The current waste management practices in Mbale city creates environmental hazards such as floods, health, and social problems, including pollution, disease outbreaks, and community dissatisfaction. Despite environmental and waste management being a critical component in ensuring a sustainable future, effective waste management practices not only help in reducing environmental hazards such as floods and pollution but also conserve natural resources, mitigate climate change, and promote public health. These challenges continued to have significant impact on people within the city with many communities struggling with floods because of the filled up water channels and dumping of waste in rivers causing siltation. The communities are struggling to cope with the mounting waste around the market dumping sites and its adverse effects thus becoming a source of disaster in the cities causing floods and epidemics.

To address these issues, the city and peri urban centers require a comprehensive waste management plan and strategy that prioritizes sustainability, efficiency, and community engagement. Mbale city currently has a draft waste management plan/strategy that runs from 2021-2025. With population growth, continuous development and urbanization, there is need to consciously update and review the existing management plan to fit in the current context of waste management plan. 
Therefore, Oxfam is planning to review and update the waste management plan and strategy for the city to address the issues and create a healthier, and more resilient environment. These plans will be used as an advocacy tool for Mbale city to address issues around environmental management and climate financing.

Objectives of the Updating and Reviewing the City’s Waste management plan

The main objective of this ToR is to engage a consultant firm to support in reviewing and updating the waste management plan and strategy for Mbale city that is aimed at:

  1. Strengthening and improving on solid waste planning and financing.
  2. Strengthening legislation and enforce regulations and policy implementation that support sustainable waste management practices in Mbale city.
  3. Improving and promoting effective, efficient, economical and sustainable waste management practices in handling and processing of solid waste service delivery mechanisms that will include waste reduction, recycling, composting, and disposal including waste to value.
  4. Strengthening community engagement, raise awareness to educate the public on the importance of waste management and their role in reducing waste as well as community involvement in the planning and implementation process.
  5. Identifying the current waste management challenges, opportunities and sets clear goals and objectives for waste management.

Scope of Work for the assignment:
The scope of work for these assignments for the review and update of the waste management plan will include:

  • Review of Existing Plans and Strategies: Review the city's existing waste management plans and strategies, including the current waste management system, infrastructure, and services.
  • Waste Characterization Study: Conducting a waste characterization assessment to determine the types and quantities of waste generated in the city.
  • Stakeholder Engagement: Engage with stakeholders, including residents, businesses, and community groups, to understand their needs and concerns related to waste management.
  • Update of Existing Plans and Strategies: Update the city's existing waste management plan and strategies to reflect the findings of the waste characterization study and stakeholder engagement.
  • Review of Waste Management Infrastructure: Review the city's waste management infrastructure, including waste collection vehicles, transfer stations, and disposal facilities.
  • Identification of Areas for Improvement: Identify areas for improvement in the city's waste management practices and provide recommendations for enhancing the effectiveness and efficiency of the waste management system.
  • Development of Implementation Plan: Develop an implementation plan that outlines the steps necessary to implement the recommended changes to the waste management system.
  • Develop training and capacity Building plan: Develop training and capacity building programs for city staff and stakeholders on the new waste management plans and strategies.
  • Developing a strategy for engaging stakeholders and the community in the planning and implementation process, including public outreach and education programs, Stakeholder meetings and workshops, Community-based waste management initiatives.
  • Generate a comprehensive report following the activity that can be shared with stakeholders for future reference.

Study Methodology:
The methodology for reviewing and updating the plan and strategy will include:
•    Literature review and desktop research.
•    Stakeholder interviews through KII and dialogue meetings.
•    Field observations and site visits to waste management facilities/infrastructures.
•    Community surveys and focus groups.
•    Data analysis and modelling.
•    Development of a draft reviewed and updated waste management plan and strategy.
•    Review and presentation of the draft plan and strategy as well as dissemination. 

Expected deliverables:
The expected deliverable during these engagements includes:

  • Detailed inception report that outlines the workplan, any training plan, and means of executing the consultancy work.
  • Comprehensive Waste Management Plan: A comprehensive waste management plan that includes waste reduction and recycling strategies, waste collection and transportation systems, waste disposal and treatment options, public education and awareness programs, and monitoring and evaluation frameworks.
  • Final comprehensive report for the assignment shares a comprehensive report on the assignment including recommendations for improvement.

Timeline:
The assignment is expected to be completed within 1.5 months from 10th March 2025 to 30th April 2025. The following milestones are expected to be achieved:

  • Week 1-2: Review of existing plans and strategies, waste characterization study, and stakeholder engagement.
  • Week 3 Development of comprehensive waste management plan and updated waste management strategies.
  • Week 4-5: Review of waste management infrastructure and identification of areas for improvement.
  • Week 6: Finalization of deliverables and submission of final report.

Consultant Qualifications:

  • The consultant should have the following qualifications:
  • Experience: At least 5 years of experience in waste management planning and strategy development.
  • Education: A degree in environmental science, engineering, or a related field
  • Skills: Excellent communication and project management skills.
  • Knowledge: Knowledge of waste management principles, practices, and technologies.

Evaluation Criteria:
The consultant will be evaluated based on the following criteria:

  • Technical Expertise: The consultant's technical expertise in waste management planning and strategy development.
  • Experience: The consultant's experience in waste management planning and strategy development.
  • Communication Skills: The consultant's communication skills, including the ability to effectively engage with stakeholders and communicate complex technical information.
  • Project Management Skills: The consultant's project management skills, including the ability to manage multiple tasks and deadlines.
  • Value for Money: The consultant's ability to provide value for money, including the ability to deliver high-quality services at a competitive price.

Supervision/management of the assignment:

The Consultant will work under the supervision of Oxfam in Uganda and will specifically be under the direct supervision of the Consortium Manager/Area Manager. All reporting and will be directed to the consortium Manager. The consultant will be expected to work closely with and interact all Oxfam staff especially the Public Health Engineering Team Leader and other team in the Elgon region including Monitoring and Evaluation team.

Payment terms:

The consultant will be paid maximum 20% upon submission of acceptable Inception Report and 80% upon submission of approved final report and any agreed upon products of the study. The professional fees applicable will be subject to statutory 6% withholding Tax.  

Submission Deadlines:
Submissions should be made to ugandalogistics@oxfam.org by Monday,10th March, 2025. 

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Tender Notice – Motor Vehicle Supply

Oxfam in Uganda started work in the 1960s delivering development and humanitarian support as part of the Oxfam confederation, a global movement of people fighting to end inequality and injustice. In Uganda, our work is guided by the Country Strategic Framework (2021-2030), organized around four themes: Governance and Accountability, Resilient Livelihoods, Humanitarian preparedness and response and
Gender Justice and Women’s Rights. All the themes work towards influencing policy and practice, youth and women empowerment, inclusive participation in decision-making at various levels, and capacity strengthening of national and
local actors.

Oxfam in Uganda invites interested and competent companies to bid for the Supply of a Motor vehicle.

Eligible bidders MUST provide a quotation as per the specifications below, evidence of similar supply in the past as well as legal documentation to prove existence of company.

The bidding process schedule is as follows:
•    Activity Date: Public notice 24th February 2025
•    Information and clarification: From 24th February to 03rd March 2025
•    Latest submission date 11th March 2025

Interested bidders should find the vehicle specifications below:
•    Engine Type - Preferably intercooled, Turbo Diesel
•    Displacement - Less than 3.0L
•    Fuel Type - Diesel
•    Cylinders - 4 Cylinders
•    Transmission - Automatic
•    Drive Train - 4 WD preferable, AWD can be considered
•    Steering type - Hydraulic, Right Hand Drive
•    Seats - Fabric
•    Wheels - 18’’ alloy wheels preferred
•    Extras - Functional extras (Towing rope, First aid box and extinguisher)

Bids should be submitted by 03:00Hrs on Tuesday 11th March 2025 to; ugandalogistics@oxfam.org 

Note:
• Oxfam in Uganda is not bound to accept or consider the lowest or any bid
• Soft copy technical & financial bids should be submitted in one document

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Early Warning, Early Action: Strengthening multi-hazard Disaster Preparedness in Mt. Elgon sub-region.

CONTEXT:

Uganda faces numerous natural and human-made hazards, including floods, droughts, conflicts, and epidemics, leading to a significant risk profile. The INFORM Risk 2024 assessment ranks Uganda as the 12th highest globally for risk, with a score of 7.0/10. Hazard exposure is particularly acute in regions like Mt. Elgon, where recent floods, landslides, and other disasters have directly affected over 1,830 households across districts like Mbale, Sironko, and Bulambuli.

The occurrence of hazards combined with limited capacity and high vulnerability across communities in the Mt. Elgon region has resulted in severe devastation through destruction of assets, loss of livelihoods and food insecurity impacts. Despite being first responders on the ground, local humanitarian actors repeatedly report lack of access to resources and decision-making power needed to respond effectively. The identified needs in Uganda reveal a comprehensive set of challenges stemming from a wide range of natural and man-made hazards. 

In response, Uganda developed the National Policy for Disaster Preparedness and Management (NPDPM) in 2011, which outlines a structured framework for disaster management through various committees, including District Disaster Management Committees (DDMCs) at different government levels. 

As part of DRM policy implementation to address these challenges, Oxfam in Consortium with Uganda Red Cross Society and Caritas Tororo with funding from European Union Humanitarian Aid (ECHO) develop a project aiming to enhance the capacity of local Disaster Risk Management (DRM) actors and improve coordination mechanisms at various levels. The action specifically is aimed to address the limitations in knowledge, capacities and skills on DRM focusing on strengthening local DRM actors' abilities to anticipate, prepare, and respond to multi-hazard shocks in urban, semi-urban, and rural areas and ensure a timely and effective response to sudden onset emergencies or triggers of slow-onset emergencies.

Overall, the combined effects of Uganda's vulnerability to hazards, limited capacity for disaster management, and weak coordination among stakeholders have led to severe consequences, including asset destruction, loss of livelihoods, and heightened food insecurity. To improve responses, it's essential to empower local humanitarian actors, enhance their resource access, and ensure that disaster response training is provided to local first responders, enabling timely and effective emergency action. The proposed activities are aligned with the identified needs, addressing gaps in disaster preparedness, coordination mechanisms, and the inclusion of marginalized groups, such as women and children.

ABOUT THE PROJECT

With funding from the European Commission Humanitarian Aid (ECHO), Oxfam in consortium with Caritas Tororo and Uganda Redcross Society (URCS) are implementing the Early Warning Early Action, Strengthening Multi-Hazard Disaster Preparedness in Mt Elgon Subregion project.

The 2 year project which is being implemented across seven districts in the Mt Elgon Region will enhance community resilience to shocks and stresses through effective and participatory multi-hazard anticipation actions and preparedness measures and will build upon the work done under the previous ECHO DP- Strengthening Community-led Actions on Disaster Preparedness and Response

PROJECT OBJECTIVE/ GOAL:

  • To enhance community resilience to shocks and stresses in Mt. Elgon sub-region through effective and participatory multi-hazard anticipatory action and Preparedness measures.

EXPECT RESULTS:

  • Local DRM actors (including local government, private sector and communities) effectively anticipate, prepare and respond to multi-hazard shocks in urban, semi-urban and rural areas.
  • Local and national actors lead a timely and effective response to sudden onset emergencies or triggers of slow-onset emergencies in a safe, accessible and participatory manner through access to a crisis modifier.

TARGET REACH: 

  • 120, 283

TOTAL BUDGET

  • 1.500,000 Euros

IMPLEMENTING PARTNERS:

  • Caritas Tororo
  • Uganda Red Cross Society (URCS)

DURATION

  • 2 Years (24 Months) – 2024-2026

FUNDED BY 

  • European Commission Humanitarian Aid (ECHO)

KEY STAKEHOLDERS:

  • Existing community structures
  • District Disaster Management Committees (DDMCs)
  • City Disaster Management Committees (CDMC)
  • Sub County Disaster Management Committees (SCDMCs)/ 
  • Village Disaster Management Committees (VDMC)
  • Village Savings and Loans Association groups
  • The Office of the Prime Minister (OPM) and local Leaders 
  • Consortium partners and other development partners

GEOGRAPHICAL COVERAGE

  • Mt Elgon Region districts of (Bududa, Namisindwa, Sironko, Butaleja, Mbale City, Mbale, and Bulambuli)
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SUpporting STronger Access to INnovative Energy Solutions in Displacement Settings (SUSTAINED)

CONTEXT

Uganda grapples with acute energy access challenges, marked by one of the world's lowest per capita electricity consumption rates and over 90% reliance on biomass fuel for cooking. Despite the country's vast solar potential, many households, particularly in refugee camps, lack access to electricity.

Private sector growth in off-grid solar distribution, supported by government policies, has been instrumental in increasing energy access, yet significant barriers across supply, demand and enabling environment still persist, including lack of retail and supply chain networks, high operating costs, lack of adapted products and low purchasing power of refugees. Furthermore, existing energy policies lack clear measures for small-scale solar markets, gender considerations, and marginalized communities, presenting obstacles to reliable and well-funded project implementation.

Market dynamics are further complicated by underdeveloped markets in hard-to-reach areas, such as Refugee Hosting Districts (RHD), which hinder private sector entry and limit the availability of affordable energy solutions. Further compounding the challenge of reaching customers, energy providers struggle to access finance since most funding available locally is through commercial banks that provide debt at high interest rates with collateral requirements that energy providers cannot meet. Humanitarian response, when providing free distributions of goods and services, distort markets, discouraging private sector investments, impeding scalability and sustainability. Many refugees struggle to afford clean energy solutions given the low household incomes and often they are not aware of benefits of using clean energy products. Lack of strict policy implementation and regulation enforcement has contributed to an increase in sub-standard products that are significantly cheaper than durable clean energy solutions hence distorting consumers perception of energy solutions.

In response to the challenges above, Mercy Corps, CARE, and Oxfam, are implementing the SUpporting STronger Access to INnovative Energy Solutions in Displacement Settings (SUSTAINED) project. SUSTAINED will be implemented in collaboration with 3 refugee-led organizations (RLO), 1 Financial Service Provider (FSP), and 3 Energy Services Companies (ESCO).

ABOUT THE PROJECT

Oxfam in Uganda in partnership with Mercy Corps, and CARE are implementing a 12-month initiative to ensure that refugees and vulnerable host communities in Uganda, especially women and youth, have increased access and utilization of clean, reliable, and affordable energy products and services, thus sustainably increasing their overall standard of living, health, and livelihoods.

The Embassy of the Kingdom of the Netherlands in Kampala (EKN) funded project brings together the global leadership, influencing capacity, technical expertise, and implementation experience necessary to partner with an extensive array of stakeholders to adapt, and scale evidence-based interventions in Bidi-Bidi, in the Yumbe district, of West Nile Uganda. 

Learn More About SUSTAINED here

PROJECT AIM

Refugees and vulnerable host communities in Uganda, especially women and youth, have increased access and utilization of clean, reliable, and affordable energy products and services, thus sustainably increasing their overall standard of living, health, and livelihoods

EXPECTED RESULTS

  • Increased access to off-grid solar (OGS), productive use of energy (PUE), and clean cookstoves (CCS) by households and enterprises in refugee hosting areas - DEMAND activation.
  • Foundations for sustainable market for OGS, PUE, and CCS established in the Refugee hosting areas - SUPPLY SIDE barriers removed.
  • Foundations for enabling policy, regulatory and coordination environment for off-grid renewable energy solutions improved in refugee hosting areas - ENABLING ENVIRONMENT established.

IMPLEMENTING PARTNERS

  • CARE
  • Mercy Corps

KEY STAKEHOLDERS

  • Financial institutions
  • Energy service providers
  • Refugee led organisations

PROJECT DURATION

  • 1 Year (12 Months)

TOTAL BUDGET, 

  • €1,000,000

FUNDED BY.

  • Embassy of the Kingdom of the Netherlands in Kampala (EKN) 
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Terms of Reference for Mobile Money Payments

About Oxfam in Uganda

Oxfam is a global movement for change that empowers people to create a secure future, just and free from poverty. We believe everyone has a right to safety, security, a livelihood, and a say in decisions that affect them. In Uganda, our Vision is to see Uganda free of inequality and Injustice: A society where people, particularly women and young people, claim and exercise their rights and responsibilities and influence decisions that affect their lives. 

Our work is guided by the Country Strategic Framework (CSF) (2021-2030), organized around four themes: Governance and Accountability, Resilient Livelihoods, Humanitarian preparedness and response and Gender Justice and Women's Rights. All the themes work towards influencing policy and practice, youth and women empowerment, inclusive participation in decision-making at various levels, and capacity strengthening of national and local actors.

Background of the services

Oxfam in Uganda is looking to engage a mobile money services company to operate its real time cash transfer services. The mobile money payments system is a service offered by Fin-tech companies that enables end users to transfer and receive money using their cell phone sim cards through the use of a mobile money platform.
Oxfam in Uganda will use this service in its operational offices within Uganda. 
The system is intended for payment of fees including but not limited to, staff advances, payments to community volunteers and hygiene promoters, transport refunds during trainings and other payments.

Key areas of consideration will include the following:

a)    Clear audit trails systems. This system must have the capability to keep trail of initiations, reviews and approvals made on the platform.
b)    Segregation of duties and approval threshold as provided by the internal set policy.
c)    The ability to have subaccounts from the main account.
d)    Access controls, initiation, reviews and approvals. The admin will have rights to make changes to the mandates of the sub accounts.
e)    The ability of the platform to validate details of beneficiaries in terms of names and mobile phone numbers given that the recipient is remote from the paying center.
f)    Payments can be tracked on the platform and it provides capabilities of printing reports at the end of the transactions. The account statements can be viewed within the system or exported to Excel. 
g)    Ability to pay money through the major mobile network companies (AIRTEL, UTL and MTN) with any additional network.
h)    Possibility to schedule disbursements for a future time/date.
i)    Data retention, the ability to maintain customer records for a minimum of 5 years past the end date for auditing and account reconciliation.
j)    The rates for each transaction to the aggregator. 
k)    A system that provides payment summaries with all transactional costs indicated on the report. The report must be printable.
l)    The systems capability to verify beneficiaries and their registered numbers instantly. Verification is a critical control mechanism for Oxfam to avoid cash bounce back or transfer failure and in the worst-case scenario money going to the wrong beneficiaries.
m)    The security of the platform enabling you to instantly send money and or airtime to up to 200 or more recipients on any network.
n)    The ability for real-time remittance of funds to recipients 
o)    The provider should be able to share monthly headed letter transaction statements.
p)    The ability to recover funds transferred to the wrong beneficiaries or in error.
q)    24-hour support whenever the team needs assistance in regard to transactions.
r)    The number of years trading in Mobile Money payments system, and references of clients served.

Submission requirements:

•    Name of the Company and legal form of registration, indicating the registered office as well as the Article and memorandum of association documents
•    Company TIN
•    National Social Security registration number.
•    A detailed proposal outlining how they meet the requirements.
•    Information on the company's background, experience, and qualifications.
•    References from at least five (5) current or previous clients.
•    A detailed pricing proposal.
•    Operational License in Uganda
•    Certifications (If any and/or where necessary)

You are required to submit soft copies of your proposal (financial & technical combined) to the email below not later than 4.00 PM, Wednesday 29th January 2025 to ugandalogistics@oxfam.org . Late submissions will be rejected.

N.B: For any inquiries, please contact us by email on: ugandalogistics@oxfam.org 
 

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Oxfam in Uganda Annual Report 2023-24

Oxfam in Uganda Annual Report 2023-24
Author: WinnieK
Published:
Dorah Ntunga

We are thrilled to share with you Oxfam in Uganda’s latest annual report for the year 2023/24 which reflects key milestones achieved in reaching out to over 580,000 people, in our four thematic areas of Resilient Livelihoods, Humanitarian Preparedness and response, Governance and Accountability and Gender Justice and Women’s Rights.

We made significant progress in addressing food insecurity, gender inequality, and climate challenges and also advocating for systemic change.

Francis Shanty Odokorach, The Country Director of Oxfam in Uganda said ‘’I am particularly proud of our strides in amplifying women’s voices, empowering over 70% of women and girls in our project areas to take leadership roles, challenging harmful practices, and fostering safe and equitable spaces. These are not just numbers but stories of real change in people’s lives,’’

The year also saw us reaffirm our commitment to equitable partnerships, especially advancing the principles of localisation. By empowering local humanitarian leadership to take charge of initiatives, we have ensured that the solutions we create together are deeply rooted in local realities, sustainable, and impactful. (To DOWNLOAD click on any of the two links on the right and save the file for a better viewing experience)

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Grants and Contracts Coordinator

Date Posted:  16 Dec 2024 

ABOUT US

Oxfam is a global movement of people working together to end the injustice of poverty. This means that we tackle the inequality that keeps people poor. Together we save, protect and rebuild lives. When disaster strikes, we help people build better lives for themselves and for others. We take on issues like land rights, climate change and discrimination against women. And we won’t stop until every person on the planet can enjoy life free from poverty.

We are an international confederation of 21 organisations (affiliates) plus the Oxfam International Secretariat, all working together with partners and local communities in the areas of humanitarian, development and campaigning, in 85 countries. All our work is led by our core values: Empowerment, Accountability, Inclusiveness, Courage, Solidarity and Equality.

Oxfam Novib Uganda is looking for Grants and Contracts Coordinator

Duty station: Kampala,
Type of appointment: Fixed Term  
Contract duration: 2 Years
Work schedule: Full-time 40 hours per week
Reports to: Business Support Manager
Salary & Scale: C2
Start date: February 1st, 2025
Deadline for applications: January 14th, 2025

CONTEXT

Oxfam in Uganda started work in the 1960s delivering development and humanitarian support as part of the Oxfam confederation, a global movement of people fighting to end inequality and injustice. Today, we continue to tackle the inequalities that make and keep people poor. We save and protect people’s lives in times of crisis. We work with people to build their resilience and rebuild their livelihoods. We enable vulnerable people’s voices to be heard and campaign for genuine, durable change.

OBJECTIVE OF THE POSITION

The Grants and Contracts Coordinator will be responsible for the compressive financial, risk, Grants and Contracts management of the Country Program. The Grants and Contracts Coordinator will be expected to work with and provide guidance to the Country Programs Grants and Contract in this wide network of actors to ensure implementation of financial administration in accordance with Oxfam Novib and the Donor requirements. The aim is to strengthen a coherent, robust approach to financial management and oversight for the Country Program.

KEY RESPONSIBILITIES

Donor Engagement, Compliance and Donor contract Management: 70%

  • Support the BSM & PFM by participating fully in relevant funding activities, and assist in the development of donor proposals, budget submissions and other necessary activities to secure funding for program objectives.
  • Working closely with programme and finance teams for ensuring trouble free donor contract management and compliance; complementing the entire project life cycle (from signing of contract to closure).
  • Ensuring timely submission of high-quality donor reports in coordination with programme and finance staff.
  • Lead in monitoring compliance with donor contract requirements and Oxfam’s contract management policies and procedures through setting up and implementing appropriate systems and tools, and report exceptions
  • Review partner grant budgets, activity plans and partnership agreements to ensure compliance with donor requirements and Oxfam policies and procedures
  • Provide regular management information on the financial status of country program funding arrangements, including the preparation of the monthly funding report  
  • Proactively review and identify any potential issues which would interfere with reporting requirements and/or meeting compliance standards and take appropriate action to resolve them
  • Assist in developing and managing donor relationships and participate in donor meetings and visits as appropriate
  • Work with program staff to establish a longer-term perspective on funding needs, rather than short-term “symptom based” funding, including conducting research and analysis and preparing information and reports on the underlying reasons that need to be addressed 
  • Develop and maintain an effective partner grants and reports monitoring system, ensuring adherence to Oxfam policies and procedures on partner management
  • Regularly visit partner organisations to fully understand the context and operating environment they work in to ensure effective support is provided
  • Maintain donor contracts and partner grants files, both electronic and hardcopy, up to date and easily accessible to users, donors and auditors.
  • Support in communicating with donor’s vis-a-vis donor contract management as and when required.

Partner Management and Capacity Building: 30%

  • Support the development and implementation of a detailed plan for building the business services capacity of partner organisations, specifically relating to financial and funding management procedures.   This will include needs assessment, capacity building approach and delivery plan including tools and methodologies, performance standards, and evaluation approach
  • Support with contracting processes for partners without designated finance officers.
  • Undertake personal training, coaching and capacity building to partner organisations to develop their own expertise as required.  Ensure that partner organisations work in accordance with Oxfam acceptable standards and objectives
  • Support the conduct of regular performance assessments and reviews of partner organisations, including undertaking audits, to ensure that the capacity building programme is delivering agreed results, making necessary adjustments as circumstances change
  • Participate in regular meetings with partner organisations to ensure that the working relationship between them and Oxfam is positive, open and conducive to the successful achievement of agreed objectives.

WHO ARE WE LOOKING FOR?

Of course, you have a Bachelor’s Degree in Business Administration, Finance, Accountancy etc from recognised University or equivalent accountancy professional Qualifications ACCA, or CPA (U)  and experience over 5 years’ experience in grants and donor contract management (financial management and accounting, setting up internal control systems / carrying out audits/reviews, and well exposed to the relevant statutory /legal issues that affect Oxfam as a country program and well connected to affiliates and partners  in the  region and beyond. You have proven experience in finance management and/or coordination in an international organization. 

Well-developed interpersonal and team skills and proven ability to be flexible in demanding situations. Years of supervisory responsibilities, including good training and coaching skills and a willingness to support development of others. 

You have previous experience with non-governmental organizations. You have proven computer literacy and analytical skills, Good negotiation and diplomacy skills and Good written and spoken English is essential.  Commitment to the aims and objectives of Oxfam. Commitment to humanitarian principles and action. 

Commitment to Oxfam’s equal opportunity and gender policies. Demonstrated experience of integrating gender and diversity issues into grants and contracts work.

WORKING AT OXFAM NOVIB

  • All our work is guided by our core values: Empowerment, Accountability, Inclusiveness, Courage, Solidarity and Equality.
  • At Oxfam Novib, we work according to the Feminist Principles - Oxfam Policy & Practice.
  • Oxfam Novib is based on the power of difference. That is why we aim to attract a diverse mix of talented people who share our standards, values and principles, and who are committed to prevent and eliminate any type of misconduct.
  • We have an active policy against sexual harassment, exploitation and abuse, any form of abuse of power or lack of integrity and financial misconduct. This subject will be covered in our application and selection process.

ADDITIONAL INFORMATION

  • Do you believe that this is the job you are looking? Then we would love to meet you! Please send your resume and cover letter.
  • If you have questions regarding the position, please contact Human Resource Office through +256 (0) 414-390-500.
  • Only applications received before the closing date January 14th, 2025, and submitted via our application portal will be considered.
  • This job opening is posted internally and externally, simultaneously. Internal candidates are given preference if they are sufficiently qualified or can be obtained in short term. We believe it’s important in our organization that our employees are offered maximum opportunities for growth in new themes and competencies. Priority for internal candidates supports this.
  • At the time of a contract offer, it is necessary for Oxfam Novib to request valid references. Our candidates will be subject to appropriate screening checks, including criminal records and terrorism, financial checks or integrity screenings/references.
  • Oxfam Novib reserves the right, to its sole discretion, not to make agreements regarding this job opening, make an agreement in a lower level, or make an agreement with an amended job description.

Acquisition on the occasion of this vacancy is not appreciated.

Gender Justice and Women's Rights Program Manager

Date Posted:  16 Dec 2024 

ABOUT US

Oxfam is a global movement of people working together to end the injustice of poverty. This means that we tackle the inequality that keeps people poor. Together we save, protect and rebuild lives. When disaster strikes, we help people build better lives for themselves and for others. We take on issues like land rights, climate change and discrimination against women. And we won’t stop until every person on the planet can enjoy life free from poverty.

We are an international confederation of 21 organisations (affiliates) plus the Oxfam International Secretariat, all working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries. All our work is led by our core values: Empowerment, Accountability, Inclusiveness, Courage, Solidarity and Equality.

Oxfam Novib Uganda is looking for Gender Justice and Women’s Rights Program Manager
Duty station: Kampala,
Type of appointment: Fixed Term  
Contract duration: 2 Years
Work schedule: Full-time 40 hours per week
Reports to: Head of Programs
Salary & Scale: C1
Start date: March 1st, 2025
Deadline for applications: January 14th, 2025

CONTEXT

Oxfam in Uganda started work in the 1960s delivering development and humanitarian support as part of the Oxfam confederation, a global movement of people fighting to end inequality and injustice. Today, we continue to tackle the inequalities that make and keep people poor. We save and protect people’s lives in times of crisis. We work with people to build their resilience and rebuild their livelihoods. We enable vulnerable people’s voices to be heard and campaign for genuine, durable change.

OBJECTIVE OF THE POSITION

The Gender Justice and Women’s Rights Program Manager will be responsible for strategic development and management of the country programme, realisation of programme impact at local, national, regional and global levels through ensuring programme alignment to the key strategic objectives, programme standards and partnership principles, resource mobilisation, specifically for the Gender Justice and Women’s Rights component of the Strategy and Promotion of Gender Justice and Women’s Rights as core to both programmes and operations.

KEY RESPONSIBILITIES

Thought Leadership

  • Adopt a “thought leadership “attitude, informed of developments/ the latest thinking, undertake/commission organised research and analysis and spend time in reflective consideration to develop a comprehensive understanding of the place of Gender Justice and Women’s Rights at the various levels of engagement.
  • Ensure all analyses, information and recommendations with regarding policy and programmes are informed by the critical consideration of GJ&WR.
  • Participate in the national, regional and global development environment to identify opportunities to impact the reduction of injustice and extreme inequality with specific focus on gender inequality; and, in so doing, foster strategic institutional linkages, alliances, networks and partnerships to ensure shared learning and collaboration.
  • Membership/Provide strategic and technical advice to the Country Management Team (CMT) to ensure that the GJ&WR agenda is consciously embedded in programme and operational decisions.
  • Support organisational approaches to Knowledge Management and Information-sharing on GJ&WR. Specifically, through synthesis of data and information to share with and keep staff informed, while ensuring effective discussion and dialogue on the change approaches, situations and discourse, impact on and should be reflected in organisation-wide strategies, programmes, plans and budgets.  
  • Develop and facilitate strategic partnerships and linkages with civil society, the private sector, Government and Inter-governmental Agencies, and research institutions and the academia that can be applied to develop/ further initiatives in support of GJ&WR.
  • Support capacity-building/ enhancement of stakeholders in areas of: gender analysis and research; feminist approaches to influencing and campaigns, and feminist programme learning.
  • Champion integrated programming ensuring that GJWR aspects are a critical part of our One Program Approach and the nexus in design, delivery and learning.

Programme Management and Support

  • Provide leadership and oversight of the GJ&WR thematic area plans, implementation, review and reporting modalities, consistent with the CSF and thematic Framework Paper.
  • Work with other program colleagues and support functions to ensure appropriate staff are engaged, oriented, developed, motivated, their performance regularly assessed, and support provided to ensure an effective GJWR team
  • Support resource mobilization for the thematic area and to mainstream gender in programmes and operations.
  • Lead the process of development and building civil society and social movements with a strong gender justice and women’s rights focus, in areas aligned with the CSF and the Thematic Framework Paper.
  • Monitor thematic projects compliance in the SAP system as well as ensure archiving of relevant project documents.
  • Regular monitoring of GJ&WR specific projects including project BVAs and taking corrective measures as required.
  • Representation at internal and external forums on GJ&WR programming to further organizational commitment and support for GJ&WR.
  • Work with the Programme Quality team to ensure that the organizational programme quality standards are practices are deliberate and specific to GJ&WR indicators.
  • Work with the Communications team to ensure GJ&WR priorities, issues and actions are effectively articulated and covered in the public domain.
  • Provide technical support and leadership on GJ&WR with the thematic teams to develop delivery strategy, prioritize key approaches and activities, ensure effective linkages, and provide strategic guidance on how best to achieve long term impact and sustainable change in the lives of women and the most marginalized in the country.
  • Work in an interactive and coordinated manner with the other thematic areas on identified areas of synergies as articulated in the Programme thematic framework papers so as to enhance the One Programme Approach.
  • Work with Operations teams and where appropriate provide technical support to mainstream gender in their work programme, in line with the CSF and Thematic Framework Paper.
  • Provide strategic advice to the Country Director, CMT, Programme and Operations teams, on strengthening Oxfam’s commitment to GJ&WR in all its work.

Partnership Management

  • Ensure application of Oxfam’s partnership approach - with the goal of transformative partnerships - in line with the CSF and thematic framework paper.
  • Work with/ support and/or partner with existing Women’s Rights Organisations/ Social Movements to advance Gender Equality and Women’s Empowerment.  
  • Ensure an intersectional and cross-generational approach to Gender Equality and Women’s Empowerment through working with seasoned activists and established organisations at all levels as well as organisations of young people, particularly women.
  • Support development of the organization partner database through identification, assessment and relationship-building with potential partners (operational, strategic and alliance-based), ensuring the required standards and relevant approaches are applied for each partner arrangement, including assessment of partner needs, creating appropriate capacity-building plans, detailing tools and methodologies, ensuring performance and accountability, and regular monitoring and evaluation approaches.

WHO ARE WE LOOKING FOR?

Of course, you have a post-graduate degree in a relevant field (Gender and Women Studies, Law, Economics, etc) and over 8 years’ experience in technical ability to engage and influence at all levels and contribute to the on-going development of an organizational culture, alongside policies and programmes to enhance the impact of Oxfam’s work. You have ability to build and/or contribute to social movements on GJ&WR and conceptual clarity and proven analytical skills on GJ&WR, research experience, project management skills and experience in the application of participatory tools and methodologies and knowledge of and experience in the application of gender-specific tools and methodologies. You have demonstrated skills in safeguarding, women’s rights programs, and gender advocacy in humanitarian and development contexts. You have strong communication skills with media engagement experience, including conducting media interviews. You have proven ability to work with multi-sectoral teams, manage people effectively, and navigate complex environments. You have expertise in donor funding, financial management, project budgeting, and risk control. Skilled in training, coaching, and fostering partnerships. You are experienced with NGOs, proficient in negotiation, diplomacy, and computer literacy. You are fluent in English, committed to Oxfam’s values, humanitarian principles, and gender equity.

WORKING AT OXFAM NOVIB

  • All our work is guided by our core values: Empowerment, Accountability, Inclusiveness, Courage, Solidarity and Equality.
  • At Oxfam Novib, we work according to the Feminist Principles - Oxfam Policy & Practice.
  • Oxfam Novib is based on the power of difference. That is why we aim to attract a diverse mix of talented people who share our standards, values and principles, and who are committed to prevent and eliminate any type of misconduct.
  • We have an active policy against sexual harassment, exploitation and abuse, any form of abuse of power or lack of integrity and financial misconduct. This subject will be covered in our application and selection process.

ADDITIONAL INFORMATION

  • Do you believe that this is the job you are looking? Then we would love to meet you! Please send your resume and cover letter.
  • If you have questions regarding the position, please contact Human Resource Office through +256 (0) 414-390-500.
  • Only applications received before the closing date January 14th, 2025, and submitted via our application portal will be considered.
  • This job opening is posted internally and externally, simultaneously. Internal candidates are given preference if they are sufficiently qualified or can be obtained in short term. We believe it’s important in our organization that our employees are offered maximum opportunities for growth in new themes and competencies. Priority for internal candidates supports this.
  • At the time of a contract offer, it is necessary for Oxfam Novib to request valid references. Our candidates will be subject to appropriate screening checks, including criminal records and terrorism, financial checks or integrity screenings/references.
  • Oxfam Novib reserves the right, to its sole discretion, not to make agreements regarding this job opening, make an agreement in a lower level, or make an agreement with an amended job description.

Acquisition on the occasion of this vacancy is not appreciated.

Terms of Reference (ToR) for the provision of Provident Fund Management Services

1. Introduction to Oxfam in Uganda

Oxfam is a global movement for change that empowers people to create a secure future, just and free from poverty. We believe everyone has a right to safety, security, a livelihood, and a say in decisions that affect them. In Uganda, our Vision is to see Uganda free of inequality and Injustice: A society where people, particularly women and young people, claim and exercise their rights and responsibilities and influence decisions that affect their lives. Our work is guided by the Country Strategic Framework (CSF) (2021-2030), organized around four themes: Governance and Accountability, Resilient Livelihoods, Humanitarian preparedness and response and Gender Justice and Women's Rights. All the themes work towards influencing policy and practice, youth and women empowerment, inclusive participation in decision-making at various levels, and capacity strengthening of national and local actors.

2. Background

Oxfam in Uganda is in the process of establishing a provident fund for all its full-time employees covered under the National Staff Terms and Conditions (NSTC). The provident fund will be implemented retroactively effective April 1st, 2024, and aims to provide long-term financial security for Oxfam employees, enhancing employee well-being and retention by ensuring that financial support is available to employees upon their separation from Oxfam, per the applicable terms.

Oxfam advocates for economic justice and fair treatment of workers. A provident fund aligns with this ethos by providing employees with a dignified form of financial security and showcases Oxfam’s commitment to ethical employment practices.

Oxfam invites qualified and experienced service providers to express their interest in the provision of provident fund management services, ensuring effective administration, compliance with relevant national laws and regulations and strategic investment management.

3.    Scope of Services

The selected service provider will be expected to provide the following services.

a. Fund Management
•    Administer the Oxfam in Uganda Provident Fund per the Uganda Retirement Benefits Regulatory Authority Act 2011, including relevant laws and regulations.
•    Oversee the accurate and timely processing of the provident fund contributions as per the contribution structure.

b.    Investment and Risk Management
•    Develop and implement an investment strategy aligned with Oxfam in Uganda’s financial objectives while managing risks appropriately and ensuring cost-effectiveness. 
•    Monitor and report on investment performance, establishing clear benchmarks and targets.
•    Assess and mitigate risks associated with the investment of the provident fund, ensuring that the portfolio is diversified and resilient to market fluctuations.

c.    Governance and Reporting
•    Establish a robust governance structure to ensure ongoing compliance with all relevant regulations.
•    Prepare and publish annual reports in line with International Financial Reporting Standards (IFRS)
•    Facilitate regular actuarial assessments to ensure the long-term sustainability of the fund.
•    Implement and monitor governance and compliance frameworks.

d.    Provident Fund Development
•    Contribute to the development of the provident fund policies/guidelines and ensure they meet the evolving needs of Oxfam and its employees

e.    Employee Communication and Support
•    Issue regular statements to employees summarizing contributions, and current fund balances.
•    Facilitate employee inquiries through close coordination with Oxfam’s HR department.
•    Ensuring the individual employee has online access to their portfolio and savings.

f.    Fund Disbursement
•    Manage the timely disbursement of benefits to employees upon separation from Oxfam in Uganda, ensuring compliance with the fund’s policies.
•    Establish a transparent process for employees to claim their benefits, including guidance on required documentation and timelines.

g.    Legal and Regulatory Vigilance
•    Stay informed about legal and regulatory changes affecting provident funds and advise Oxfam in Uganda on necessary adjustments to ensure compliance.

4.    Deliverables

•    A detailed fund management plan, including a strategic approach to investment and compliance.
•    Quarterly and annual performance reports.
•    Regular member statements.
•    Efficient administration of contributions and disbursements.
•    Comprehensive communication and support services for employees coordinated through HR.
•    Provident Fund policy and guidelines.
•    Fund Factsheet.
•    Adherence to National Provident Fund Regulations: Ensure compliance with Uganda’s regulatory framework for provident funds, including tax laws, pension regulations, and any relevant financial reporting standards.
•    Audit and Governance Reporting: Coordinate periodic audits of the provident fund and ensure that the fund’s governance structure is compliant with both Oxfam’s and local legal requirements.
•    Financial Reporting: Prepare regular financial statements and reports that track the performance, health, and growth of the fund. These reports must be transparent and meet both internal and external reporting requirements.
•    Stakeholder Engagement: Provide clear and detailed updates on the fund’s progress to Oxfam’s management and stakeholders. Ensure that key stakeholders understand the fund’s long-term sustainability and alignment with organizational goals.

5.    Qualifications and Experience

The service provider must demonstrate:
•    Proven expertise and experience of at least 5 years in managing provident or pension funds. 
•    Experience working in Uganda, with a strong understanding of the local economic, political, and regulatory environment.
•    Experience with Ugandan regulatory compliance, particularly the Uganda Retirement Benefits Regulatory Authority Act 2011.
•    Registration with the Uganda Retirement Benefits Regulatory Authority.
•    Strong capabilities in investment and risk management.
•    Ability to provide detailed and accurate reporting and robust customer support services.
•    Professional certifications such as Chartered Financial Analyst (CFA) or Certified Public Accountant (CPA) will be highly valued.
•    Advanced courses or certifications in Project Management or Fund Management are an advantage.
•    Demonstrated experience in managing funds of diverse clients including International NGOs.

6.    Contract Duration

Three (3) years with the possibility of extension based on performance.

7.    Submission of Proposals

Qualified service providers/ tenderers are invited to submit a technical proposal detailing:

  • Understanding of the undertaking (demonstrate a clear understanding of the scope of services)
  • Methodology and approach to managing the Provident Fund (Investment strategy, Systems, processes/procedures, Risk management, Governance and reporting structure etc.)
  • Experience and competence in managing provident fund services (Years of experience managing provident funds in Uganda, Client portfolio including at least three references from current and past clients) 
  • Team experience and qualification (at least 5 years in fund/pension management, CVs and relevant qualifications). 
  • Compliance and Registration (Proof of registration with URBRA or any other relevant body, Tax clearance with the Uganda Revenue Authority)

In addition, Tenderers should submit a Financial Proposal.

Submissions should be made with the subject, “PROVIDENT FUND MANAGER” by email to ugandalogistics@oxfam.org by 16th January 2025 not later than 3:00 pm.

NOTE: Oxfam in Uganda reserves the absolute right to continue or cancel this tender process and to determine the most competitive bid. Participation in this tender does not create any legal obligations on Oxfam in Uganda.

Logistics Officer

Date Posted:  7 Nov 2024

ABOUT US

Oxfam is a global movement of people working together to end the injustice of poverty. This means that we tackle the inequality that keeps people poor. Together we save, protect and rebuild lives. When disaster strikes, we help people build better lives for themselves and for others. We take on issues like land rights, climate change and discrimination against women. And we won’t stop until every person on the planet can enjoy life free from poverty.

We are an international confederation of 21 organisations (affiliates) plus the Oxfam International Secretariat, all working together with partners and local communities in the areas of humanitarian, development and campaigning, in 85 countries. All our work is led by our core values: Empowerment, Accountability, Inclusiveness, Courage, Solidarity and Equality.

Oxfam Novib Uganda is looking for a Logistics Officer.
 

Duty station: Arua, Uganda with support to Kyaka
Type of appointment: Fixed-term Contract
Contract duration: 12 Months, With Possibility of renewal depending on budget and performance
Work schedule: Full-time 40 hours per week
Reports to: Logistics Coordinator
Salary & Scale: D1
Start date: As soon as possible
Deadline for applications: November 20th, 2024

CONTEXT

Oxfam in Uganda started work in the 1960s delivering development and humanitarian support as part of the Oxfam confederation, a global movement of people fighting to end inequality and injustice. Today, we continue to tackle the inequalities that make and keep people poor. We save and protect people’s lives in times of crisis. We work with people to build their resilience and rebuild their livelihoods. We enable vulnerable people’s voices to be heard and campaign for genuine, durable change.

OBJECTIVE OF THE POSITION

The Logistic Officer will coordinate local logistics activities and processes to acquire goods and services for Oxfam Uganda in Arua & Kyaka field offices in support of the delivery of high-quality programming. You will coordinate the implementation of all day-to-day logistics activities for the Arua and Kyaka field team to ensure all programs and operations have the goods and services needed when they need them.

KEY RESPONSIBILITIES

  • Coordinate fully compliant procurement systems and operating procedures. Assess effectiveness and efficiency and recommend improvements. Contribute to ensuring compliance with Oxfam procurement principles, standards, and policies, donor regulations, and local statutory requirements.
  • Coordinate with various departments to develop and maintain an up-to-date procurement plan with all quantities, quality and delivery requirements for goods and services. Provide pricing information to assist budget holders with budget preparation.
  • Coordinate the sourcing process and perform various activities to assist with ensuring the best value for money: market research, cost estimates, solicitation documents, bidding process facilitation, supplier identification and research, quality and availability of goods assessment, negotiation, contract/purchase order and other documents preparation.
  • Communicate with other procurement staff and various program and operations units to coordinate and track goods/services delivery and receipt and keep everyone informed of the status. Coordinate with the administration department to confirm that goods/services delivered are what have been ordered in the correct quantities and quality, they arrive on schedule and at the right cost.
  • Maintain correspondence and constant contact with suppliers to follow up on the execution of contractual terms and conditions, and handle issues if needed. Monitor and report on supplier performance, noting current and/or potential issues and/or inefficiencies and assist with contract/purchase order modifications.
  • Accountable for transparency within the procurement department through ensuring a complete, accurate and up-to-date document trail of all procurement processes, vendor files, procurement, and inventory database to assist with control and accountability. Prepare reports and facilitate document retrieval. Help ensure administrative systems, processes, and policies are in line with agency standards and donor and local law regulations.
  • Engage with relevant external stakeholders (government officials, landlords, service providers, etc.) on assigned administrative matters and help ensure required authorizations and documents are up to date
  • Coordinate the efficient use of CP assets and rented facilities. Help ensure fully compliant procurement of office materials and asset management systems and report on activities and required resources to ensure cost efficient and quality service delivery from administrative support functions. Manage all apartment related bureaucracy including the payment of rents, common bills and utilities.
  • Coordinate the provision of travel and logistics support and services to staff and visitors. Coordinate event planning activities, including delegation visits, trainings and workshops and help identify safety issues and ensuring a safe and sound work environment.
  • Support the implementation of delivery operations from arrival of goods in Arua and Kyaka (or local purchase point) to the warehouses/storage and on to the final distribution centers in accordance with Oxfam and donor regulations and international and local supply chain standards and requirements
  • Coordinate activities to ensure warehousing/storage facilities and all necessary equipment and supplies are secured and maintained in excellent physical condition and quantities for proper storage and safeguarding of goods. Conduct routine daily inspections and take immediate action to eliminate damage and deficiencies.
  • Coordinate receipt (offloading, checking and verifying quantities/weight and quality), transportation, distribution and dispatch (packing, labelling, loading); and ensure verification, preparation, and maintenance of accurate, complete, and up-to-date documentation on all goods received and shipped.
  • Oversee and assist storage and inspection of goods to ensure they are in excellent condition. Provide support in damage and/or loss handling and replenishment of goods to ensure adequate stock levels are maintained in accordance with program needs and maintenance of an up-to-date stock ledger.
  • Maintain updated files with all required logistics documents and ensure all logistics management activities and movements are fully and accurately documented. Prepare and/or review all reports prior to submission per distribution requirements.
  • Maintain a list of the Oxfam vendor database at the office and ensures all documentations regarding said vendors are on file. S/he takes leadership in on-boarding new vendors.
  • Undertake contract management, maintain proper contract documentation and filing system for all official correspondences.
  • Ensure Insight purchase orders are well supported with complete electronic supporting documents before approval for purchase requisitions handled at the field office
  • Conduct market and due diligence surveys for service providers to be added to the system.
  • Organizing all Drivers and vehicles to provide efficient transport for all project teams. 
  • Ensure all Drivers of organizational vehicles in Arua and Kyaka are oriented on the Vehicle Usage Procedures and organizational Code of Conduct. In upholding this policy, provide safety checks on vehicles.
  • Review all vehicle logbooks to be correctly filled in for all journeys and checked against the Fuel Log on a monthly basis.
  • Ensure all work on Arua and Kyaka vehicles is checked on completion, all parts are replaced, and vehicles condition has improved where appropriate. 
  • Manage vehicle usage ensuring all employees and drivers comply with the organization Vehicle Usage guide, any accidents or damages are fully reported to senior management.
  • Ensure all vehicles are roadworthy and have valid insurance stickers.
  • Conduct bi-annual physical assets verification in Arua and Kyaka field offices and update the asset and inventory registers.
  • Ensure proper tagging of assets in Arua and Kyaka and notify the logistics coordinator where tags are not visible and/or not on the assets and inventory.

 

WHO ARE WE LOOKING FOR?

Of course, you have at least a minimum of 5 years’ work experience in procurement/purchasing management, logistics, administration, preferably with an international non-Governmental organization. You have a bachelor’s degree in Procurement and Logistics Management, Business Administration, or other relevant degree required. Professional certification such as CIPS a plus. You have good knowledge of various donor procurement regulations (e.g. EU, UN). You have knowledge of international and national procurement regulations and local market conditions. You have knowledge of contract terms, as well as a proven ability to successfully complete purchase orders against specifications. You have excellent knowledge and experience in core financial management, donor-funded programmes, Local tax laws, international accounting standards practices. You have excellent communication skills (written and verbal), interpersonal skills and Planning, problem-solving and analytical skills. Strong Computer skills, particularly with spreadsheets and accounting software. You have the ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.  You have the ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work. Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.

WORKING AT OXFAM NOVIB

  • All our work is guided by our core values: Empowerment, Accountability, Inclusiveness, Courage, Solidarity and Equality.
  • At Oxfam Novib, we work according to the Feminist Principles - Oxfam Policy & Practice.
  • Oxfam Novib is based on the power of difference. That is why we aim to attract a diverse mix of talented people who share our standards, values and principles, and who are committed to prevent and eliminate any type of misconduct.
  • We have an active policy against sexual harassment, exploitation and abuse, any form of abuse of power or lack of integrity and financial misconduct. This subject will be covered in our application and selection process.

ADDITIONAL INFORMATION

  • Do you believe that this is the job you are looking? Then we would love to meet you! Please send your resume and cover letter.

If you have questions regarding the position, please contact Human Resource Office through +256 (0) 414-390-500.

  • Only applications received before the closing date November 20th, 2024, and submitted via our application portal will be considered.
  • This job opening is posted internally and externally, simultaneously. Internal candidates are given preference if they are sufficiently qualified or can be obtained in short term. We believe it’s important in our organization that our employees are offered maximum opportunities for growth in new themes and competencies. Priority for internal candidates supports this.
  • At the time of a contract offer, it is necessary for Oxfam Novib to request valid references. Our candidates will be subject to appropriate screening checks, including criminal records and terrorism, financial checks or integrity screenings/references.
  • Oxfam Novib reserves the right, to its sole discretion, not to make agreements regarding this job opening, make an agreement in a lower level, or make an agreement with an amended job description.

Acquisition on the occasion of this vacancy is not appreciated.

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