TERMS OF REFERENCE FOR A RAPPORTEUR: Voice Knowledge Exchange

Background

Our Country Strategy focuses on deepening governance and accountability processes; fostering resilient livelihoods and strengthening humanitarian capacity as well as responding to humanitarian crises.

About Voice

Voice is an innovative grant facility to support rightsholders and groups facing marginalisation or discrimination in their efforts to exert influence in accessing productive and social services and political participation. Voice operates in a context where civic space and power is shifting at a fast pace and closing rather than opening. This requires new responses by civil society.

Knowledge Exchange on Influencing Unbound

This Knowledge Exchange on Influencing Unbound, rightsholder groups taking lead, is the second in a series of Knowledge Exchanges Voice1 is hosting. They provide a unique opportunity to bring together grantees, regional or global stakeholders, knowledge institutes, Oxfam/Hivos and Voice, to exchange and deepen our knowledge and understanding on a number of issues that surface in the light of Voice grant making and linking and learning.

Objectives

This Knowledge Exchange aims to stir discussions and integrate reflections on the experiences of rightsholders, who take the lead in influencing for social change, recognition, and self-determination at different levels. In particular, it would like to explore the following learning questions:

  • What is according to you/ your organisation the strength of being self-led? How is this similar to or different from advocating on behalf of others
  • Who drives the influencing agenda or message? How is the larger rightsholder group and society involved?
  • What are some of the challenges you experience, both internal and external, that prevent us (civil society) from sparking the change that is needed?
  • What behaviour and thinking makes the work of change-makers genuinely transformative (how does it feel? What makes it worthwhile?)

Event Details

The Knowledge Exchange will be held in Uganda between 16 and 20 September 2019. The location and venue still need to be selected.

It will be attended by a total of 35-45 participants from the following countries: Uganda and the Netherlands. Accommodation, transportation, and snacks and lunch on all days will be provided.

The Rapporteur will work closely with the Voice preparatory team and the Voice team based in Uganda.

Deliverable

Narrative report of the event (please see format below).

Roles and Responsibilities

  • Coordinate with the event coordinator and the Voice team on the overall documentation plan for the event.
  • Document all workshop discussions including community visit / practice session, highlighting key points, questions, answers, insights and other exchanges.
  • Work closely with the Voice Team and workshop facilitator both during the event and in finalising the narrative report.
  • Submit workable draft by 04 October 2019.

Knowledge and Experience

  • Knowledgeable in the area of Rightsholder groups self-led influencing at personal, family, community, national and regional level, including lobby and advocacy campaigns.
  • Experienced in writing workshop reports/documentations
  • Excellent command of English
  • Experience with working with development partners and international development organisations is an advantage

This post is only open to residents of Kampala or Masaka.

Engagement Period

Selected Rapporteur is expected to be available for:

  • At least 2 coordination meetings with the Voice team prior to the event; and all 3 days of the event, plus travel days if based in Kampala.

Application procedures

For interested applicants, please submit your CV and a cover letter including your daily rate fee to to ugandalogistics@oxfam.org with email subject: RFP KE –Rapporteur by 17:00 Hrs 5th September, 2019.

Only shortlisted candidates will be notified.

Narrative Report Format

Title Page

Table of Contents

Executive Summary

This section shall include an introduction to the report, background and objectives of the event, basic participant information, summary or highlights of daily activities, and a summary of the learning, integration/closing session.

Daily Proceedings

This section shall reflect a detailed discussion of all the activities/exchanges. It shall include session highlights and questions and answers during discussions. It does not have to be a minute-by-minute report, but it is important to capture the ideas, thoughts, questions, responses, and insights.

Summary and Recommendations

The summary will revolve on the overall turnout of exchanges and recommendations are based on the suggestions or comments aired by participants.

The report shall be laid out properly, with each page having a Voice logo as header. Preferably it contains quotes and marks significant stories. The executive summary should be rich and set up to be the basis for a summary learning document of a few pages.