Terms of Reference for an event Coordinator - Third Land Learning Journey Series


Our Country Strategy focuses on deepening governance and accountability processes; fostering resilient livelihoods and strengthening humanitarian capacity as well as responding to humanitarian crises.

Oxfam’s Global Land Program

‘How land and natural resources are accessed, controlled, used, decided and maintained – and the people who are excluded from these processes – is at the root of the biggest issues facing human kind’.

We recognize that working on land means working on big changes in a broader governance system with multiple socio-political, economic and environmental interests. That is why Oxfam operates, with hundreds partners worldwide, at the community, national and international levels in protecting and securing land rights. With actions spread across 30 countries, supported with international advocacy and policy engagements, we aim to achieve impact at all levels for equitable and just land rights, and sustainable development. The Global Land Program is a key way that bring together these efforts.

 Oxfam’s Land Learning Series

The land learning series is a program of support aimed at helping Oxfam in-country teams and their partners in better responding to old and new emerging challenges concerning land rights and land governance. The land learning journey is a practical, issue-based learning method offered for personal and collective knowledge development organized annually.

A group of 25-30 Oxfam staff and CSO partners from around the world meet to share their experiences through participating in a journey that combine discussions, training, public events and meetings with local communities.

Learning topics are identified by the broad land community within Oxfam and partners. The previous editions included: approaches and methodologies for securing women’s land rights, land conflicts & land conflict resolution, engagement with private sector for responsible investments, and community land forest protection and management.

The land learning journey event in Uganda

This year marks the third series of the land learning journey. It will be held in Kampala, and Soroti and Amuria districts Uganda. It is the first series to be held in Africa. The topic of the land journey in Uganda is ‘Property rights, land tenure security and sustainable land use management in the context of climate change’.

Uganda has been identified as the hosting country of this series for the relevance of the problematic in the Ugandan context, as well as the active engagement of Oxfam and partners at community and national level to promote land tenure security, and responsible land use management in complementary strategies.

The problem is two-sided, and urgent in equal measure. On one hand climate change has far reaching and devastating impact on people, societies and environment depending on land, on the other the dominant exploitative relationship toward land resources, is among major contributors to human-induced climate changes.

Likewise other countries, in Uganda climate change impact is very visible, rainy season are changing or failing entirely, droughts are becoming more persistent, crops are failing because of higher temperatures and sudden rainfall can be so intense that it destroys crops. ‘Climate change is forcing de facto shifts in boundaries of land use suitability for crop production, grazing, forest and habitat for wildlife conservation. Set of rights have de fact interactions even when rights over particular resources are rigidly separate in law[1]. Addressing these challenges requires to re-define property rights and tenurial arrangements, in combination with adaptive and sustainable management of land and natural resources.

Following global trends, in Uganda as well, demand for land continues to increase. Large scale land based investments in agriculture, exploration of natural resources, and infrastructural projects. There is therefore an urgent need for a collective voice and action from everyone to minimize consequences of deforestation, review land use polices, call for land investments that are climate sensitive and support local communities protect and restoration their land using traditional knowledge.

Currently Oxfam and partners in Uganda are specifically working on climate smart Agriculture, Wetlands use, GMO, Conservation, Large scale investment-Extractives, Legal framework on land rights in Uganda. this wealth of experience of partners and communities actively involved will be used as a basis to advance in collective reflection with participants working on similar problems in their respective countries.

Event Details

This year’s land learning journey brings together Oxfam staff and partners working on land and climate change and keen to make a difference by actively being part of a network championing on tenure security combined with sustainable land use for climate change adaptation and mitigation. Hosted by Oxfam in Uganda between the 18th to 22nd November, the learning journey brings together representatives from the following countries will be part of the land learning journey:

AFRICA: Burundi, Tanzania , South Sudan and the hosts Uganda

ASIA: Cambodia, Myanmar, Indonesia and Timor Leste

LATIN AMERICA: Bolivia, Guatemala, and Peru

Oxfam International and Oxfam Novib and international ally (tbc).

With a combination of exchanges, field exposure, dialogue with communities, and interactive public event, this learning journey represents a great opportunity to advance the collective reflection on social-inclusive, environmental-sound, economic-viable and politically-feasible tenure arrangements and land use management in shifting climate and changing landscapes.

The land learning journey will be entirely documented, and a short film will be produced.

Roles and Responsibilities

Provide assistance to the Resilient and livelihoods team in the following:


  • Work Closely with the Land Rights Coordinator. Follow strict instructions from the Land rights coordinator on issues of preparations of the whole event.
  • Attend orientation and coordination meetings with steering committee preparatory team.
  • Schedule frequent preparatory meetings with the steering committee.
  • Final selection of venue in coordination with the resilient livelihood team and Oxfam Procurement
  • In coordination with the RL preparatory team and Oxfam procurement, select the local transport provider and coordinate the necessary airport and venue transportation in close consultations with the Land rights Coordinator.
  • Send invited participants instructions for the online visa procedure, an invitation letter and a letter confirming hotel reservations.
  • Administration of confirmed participants, request and assemble documentation, special requirements. (Arisa to guide on template Excel sheets)
  • Communicate all necessary special requirements and attention to the venue and the hotel and discuss with preparatory team when measures are needed.
  • Prepare and share a welcome pack with information on the hotel, venue, provisions, contacts and pick -up. Plus general information on the country, money, weather, etcetera. (see example)
  • Register, in coordination with the land rights support team in the Hague Office, all confirmed flights and Prepare and organise airport pick-up
  • Monitoring of arrival of participants to Entebbe / Kampala
  • Preparation of event materials such as attendance sheets, programme copies, etc.
  • Coordinating with participants and van service providers for departure to venue


  • Setting up workshop venue, check floor layout, LCD projector, and sound system
  • Consultations with the land rights coordinator with any issues that is financial in nature(Issues of Budget)
  • Manning the daily registration/attendance of participants
  • Distribution of per diems
  • Coordinating the programme schedule with the venue service providers
  • Accompanying participants during emergency situations
  • Coordination during filed visit in Amuria/Soroti / practice
  • Coordination during welcome dinner and socials night
  • Attending to needs and requests of participants
  • Monitoring departure of participants from venue/Kampala-Entebbe
  • Attend and review daily feedback sessions during the event.

Knowledge and Experience

  • Experienced in events coordination.
  • Experienced with Oxfam work procedures.
  • Experience in organising/providing support in international events is an advantage.
  • Has good command of English. French or Swahili is an advantage
  • Has eye for details and excellent time management skills.
  • Must be proactive and is a team worker.

This consultancy post is only open to residents of Kampala.

Engagement Period:

In the period between October 21st and November 27th , the selected Event Coordinator is expected to be available for:

  • a total of 40 consultancy days (2 Months October-November)
  • at least weekly coordination meetings with the Resilient livelihood team and steering committee team prior to the event; and
  • all 5 days of the event, including travel days.

For interested applicants, please submit your CV and a cover letter including your daily rate fee to Ugandalogistics@oxfam.org with email subject: LLJ –Event Coordinator, no later than 5:00 PM (GMT +3) on 18th October 2019.

Only shortlisted candidates will be notified.