Terms of Reference for a baseline survey for the Disaster Risk Reduction Project


Oxfam started working in Uganda in the 1960s. Since then, we have implemented both development and humanitarian programs to support practical and innovative ways for people to lift themselves out of poverty. Oxfam envisions Uganda free of extreme inequality and injustice; a society where citizens and particularly women across all age groups claim and exercise their rights and responsibilities and can influence decisions that affect their lives. Our country program is hinged on three thematic goals that aim to promote women’s rights, good governance and accountability, resilient livelihoods, as well as humanitarian preparedness and response. Oxfam also believes that besides saving lives, it is imperative to strengthen humanitarian capacity at a local level. This will ensure better, quicker and cost-effective preparedness and response to humanitarian situations. Hence, the organisation invests in actions that strengthen the capacity of local humanitarian actors in all our areas of work.

About the Project

The overall objective of the action is to reduce the negative environmental and socio-economic impact on local systems of displacements in south west Uganda. Specifically this project seeks to strengthen local preparedness and resilience of refugees and host communities through improved natural resources management, disaster risk mitigation and early warning systems in the two refugee hosting districts of Kyegegwa and Isingiro. This will be achieved by reducing forest exploitation, restoration and natural resource management. The action will also improve environmental governance through advocacy, environmental education and influencing.

Building on waste to value innovations projects, this action will further provide sustainable and environmentally friendly energy sources from human faeces to make fuel briquettes and biogas generation. Capacity of local actors and district staff will be done to improve planning, awareness and adjustment of plans to incorporate disaster risk mechanisms. Oxfam will collaborate with Care-funded DRR intervention in Kyangwali to strengthen her preparedness for response to a new refugee influx and/or epidemic. Other interventions to complement this initiative include WASH being funded by DG ECHO in Kyegegwa and Isingiro. Oxfam will lead the implementation of this action partner with two national partners as Co-Applicants: They are Civil Society Budget Advocacy Group (CSBAG) and Joint Efforts to Save the Environment (JESE). Oxfam will leverage on her experience in leading the WASH Consortium for ECHO and UNHCR WASH where environmental, protection and gender issues are mainstreamed.

Project outcomes

  • Natural Resources and environment sustainably and inclusively Managed and protected in Isingiro and Kyegegwa Districts thus promoting social cohesion between host population and refugees.
  • Capacities for early warning, preparedness and longer-term planning for displacement improved for refugees and host communities in Isingiro and Kyegegwa districts

Results expected from the project

  • Water resources rehabilitated, and community members trained
  • Environmental protection and management promoted through community sensitization and the establishment of a vermi-composting site
  • Sustainable land use management plans developed, and environmental restoration activities undertaken through rehabilitation, afforestation and sustainable management
  • Environmentally friendly energy conservation techniques promoted
  • Local early warning measures of the major predetermined disasters adopted in line with the Kyegegwa and Isingiro contingency plans developed
  • Social cohesion and peaceful coexistence initiatives promoted between the refugees and host communities
  • Targeted technical assistance coordinated and advocated to concerned authorities at different level towards improving the legal framework for a more efficient Government of Uganda-led Disaster Risk Management in the country and a significant improvement on Disaster Risk Financing

Purpose of the study

The baseline study is intended to provide the project team with detailed baseline data on key project indicators in order to identify changes in target or project beneficiaries’ communities over the course of the project. The data collected will be both qualitative and quantitative in nature and will include information gathered on the outcome indicators.

Objectives of the study

  • To assess the current situation and determine benchmarks as per project indicators
  • To determine enabling and hindering factors for successful implementation of the project
  • To identify preferred measures for community resilience amongst refugees and host population in targeted districts for the prevalent and potential risks
  • To identify key stakeholders that may be instrumental for successful implementation of the project

Scope of Work

Oxfam is seeking to hire a consultant to carry out a baseline study for the project to be implemented in South West region of Uganda. The study will focus particularly on the target refugees and host community in Kyegegwa and Isingiro Districts. Five key stakeholders will be targeted with the proposed activities as listed below:

  • District Local Governments hosting refugees of Kyegegwa and Nakivale plus in Isingiro districts and their respective DDMCs
  • Local government leadership at host population bordering Sub-counties including their LCs and RWC
  • Local actors; Civil Society Budget Advocacy Group (CSBAG) and Joint Effort to Save the Environment (JESE) Local and National Humanitarian Actors (LNHAs)
  • Policy actors
  • Refugees and host Community in the two districts Isingiro and Kyegegwa

Study Methodology

The study methods you prefer should be sensitive to the target population (unit of analysis), and robust enough to provide adequate responses to the stated study questions/research hypotheses. Overall, the methodology section should cover details of study design and approaches, sampling, sample size determination, data collection methods/instruments, data analysis techniques, plan for dissemination of study findings and a statement on quality assurance and ethical considerations during the study.

Study Outputs/Deliverables

The following are the key deliverables for the survey:

  1. Inception report that details the following; detailed framework/design and implementation plan agreed on with the Oxfam Country/field Office, data collection tools and a detailed sampling framework
  2. A Draft Baseline survey report
  3. Power point presentation of findings to the Oxfam project team
  4. Final Baseline survey report. The report should have the following specifications; standard cover sheet, table of content; executive summary, description of objectives, methods and limitations, study findings, conclusions and recommendations. The report shall be in three hard copies and a soft copy sent to the Oxfam in Uganda office

Timeframe and estimated working days

The assignment will be undertaken from 15 March 2021 to 30 April 2021, lasting a total of 30 working days from the date of signing the contract.


  • Consultant to sign contract for the assignment, 1day
  • Review of documents and development of the inception report and study instruments, 4 days
  • Presentation of Inception report and data collection tools, 1day
  • Training of research assistants and pre-testing of study instruments in Kyaka and Nakivale Refugee Settlement, 2 days
  • Primary data collection (field work) in Kyaka and Nakivale Refugee Settlement, 7 days
  • Data analysis and report writing, 10 days
  • Submission of the draft study report to Oxfam in Uganda, 1 days
  • Incorporating comments on draft report, 2 days
  • Submission of the final project study report to Oxfam in Uganda, 1day
  • Presentation of study findings/ sharing feedback on report, 1 day
  • Qualification and experience of the consultant/team

The consultant (s) or consultancy team will be selected based on the following criteria:

  • The consulting team should have a mix of requisite academic qualifications for the study
  • Understanding of the assignment and quality of the expression of interest and work plan
  • Proposed budget
  • Demonstrable expertise on natural resource management, disaster risk reduction, especially in south west region of Uganda
  • Track record in developing and conducting various types of evaluation and baseline studies including qualitative and quantitative data collection and (statistical) data analysis
  • Experience in managing and coordinating evaluation / research exercises, delivering agreed outputs on time and on budget
  • Experience in data collection and analysis using participatory methodologies
  • Excellent and demonstrated understanding of ethical issues in research
  • Ability to work with communities in relevant local languages would be an advantage
  • The consultant is expected to demonstrate excellent communication skills (verbal and in writing) in English

Selection Criteria

  • The technical proposal will be evaluated based on the Quality Cost-Based Selection (QCBS) Criteria:
  • The individual general reliability as well as experience and capacity in the carrying out the assignment (25%).
  • The approach in responding to the TOR and detailed work -Oxfam in Uganda (50%).
  • The qualifications and competencies of the proposed personnel for the assignment (25%).
  • Proposals obtaining more than 70% of the technical points will be considered technically suitable and qualify for financial assessment.

Supervision/management of the assignment

Oxfam in Uganda will supervise the process. Specifically, the consultant will report to PQL Coordinator at Kampala level, Area Manager South West Operations. The consultant will be expected to work closely with with Oxfam in Uganda's MEAL Coordinator, DRM coordinator, DRR officers and the Gender and Protection Officer.


The consultant will be paid a maximum of 20% upon submission of the acceptable Inception Report and 80% upon submission of the approved final report and any agreed upon products of the study. The professional fees applicable will be subject to statutory 6% withholding Tax.

Submission of Technical and Financial Proposal

Interested applicantions should be submitted to the Procurement Committee, Oxfam in Uganda at ugandalogistics@oxfam.org with the subject line “Baseline Survey of DRR Project” not later than 5 March 2021. The selection committee will review applications on a rolling basis. Applications should be made in soft copy and with the following included:

  1. Profile of the service provider
  2. A technical proposal detailing; your Understanding of the TOR, previous/current experience in supporting related nature of work and examples of organizations currently supported
  3. A financial proposal outlining overall quotation in Uganda Shillings (UGX) for all the services to be provided and must be itemized as follows: An all-inclusive day rate for each team member (professional and administrative), any other costs (indicate nature and justification for such costs) and a summary of the total costs for the services proposed.
  4. Contact details for three references that OXFAM can contact