Terms of Reference: Baseline Study for Youth Empowerment and Engagement Project

Background 

Oxfam started its work in Uganda in the 1960's, mainly to reduce poverty and inequality, enable people's voices to be heard and respected, and to respond to emergencies to save human lives. We work with governments, communities, civil society, non -governmental organizations and private sector partners to positively impact on the lives of people in Uganda particularly women, youth, and vulnerable communities. We also work with international development actors and Oxfam Affiliates world over to support our actions.

Oxfam’s Vision is a Uganda free of inequality and injustice: a society where people, particularly women and young people, claim and exercise their rights and responsibilities, and influence decisions that affect their lives. This is guided by the Oxfam Country Strategy 2020-2030 which is anchored on four thematic areas, which aim to promote good governance and accountability, resilient livelihoods, humanitarian preparedness and response as well as women rights.

About the Project

Youth Empowerment and Engagement Project (YEEP) is a three-year project (2020- 2022) funded by the European Union to be implemented by Oxfam in partnership with International Foundation for Recovery and Development (IFRAD) and African Youth Development Link (AYDL). These partners come in with unique expertise and value add to the project with each leading in implementation of specific components while ensuring integration and complementarity.

This is a 500,000 Euros project to be implemented in 4 districts of Oyam, Gulu, Arua and Nebbi targeting 2040 youth (aged 18-35) and adolescents (1aged 0-19) both in and out of school with an overall goal to improve youth livelihoods and participation in governance and development processes in Uganda.

Overall goal of the project

To improve youth livelihoods and participation in governance and development processes in Uganda

Specific Objectives

  • To increase employability and income of youth through agribusiness, entrepreneurship, vocational skilling, and business development
  • To increase participation of youth in decision making processes
  • To reduce youth vulnerability to sexual exploitation and Gender Based Violence

Purpose of the study

The main purpose of the study to avail baseline information to inform the project targets in line with the outcomes and outputs in the log frame.

Objectives of the study

  • To assess the level of employment and income for youth in Arua, Nebbi, Gulu and Oyam
  • To investigate the levels of youth participation in leadership and decision-making processes
  • To assess adolescents and youth vulnerability to teenage pregnancy and child marriages
  • To determine the existing marketable trades and opportunities that can be leveraged on to increase employment and income levels
  • To assess the existing business operation environment in relation to creation of employment opportunities or improving incomes for the youth

Scope of Work

The baseline will be conducted in 4 districts of Oyam. Gulu, Arua and Nebbi targeting youth, adolescents, and local authorities. This study is expected to be concluded within a period of 30 days starting with submission of an inception report and ending with submission of final reports. The study will focus on collecting information related to the above-mentioned specific objectives of the project. Some of the questions to be answered include:

  1. What are the average income levels of youth in selected districts?
  2. What is the % of youth employed and self-employed?
  3. What is the percentage of youth with own businesses?
  4. What is the percentage of youth with access to finance?
  5. How many youths with business skills have DIT certification?
  6. What is the percentage of youth in Village Savings Associations?
  7. What is % of youth participating in decision making processes
  8. How many youth associations coordinate and influence youth policies at subcounty and district level?
  9. How many platforms and spaces are in place in the target districts for youth engagement in policy and development issues
  10. What is the % of youth in leadership at village, subcounty, and district youth council levels
  11. What is the % of youth and adolescents utilizing SRHR services
  12. How many laws have been passed by Local Authorities to address SGBV issues in their communities?
  13. How many youth and adolescents are challenging negative sexual behaviour in their communities
  14. What is the proportion of youth employing one or more people?
  15. What type of enterprises are the self-employed youth engaged in?
  16. What are the existing enablers and opportunities for enterprise development or self-employment in the districts?
  17. What are the existing gaps and/or constraints in the laws or business environment?
  18. What are the key marketable trades in the district or region of interest to the youths?

Study Methodology

The methodology for the study is expected to adopt both quantitative and qualitative approaches, and the research design should be clearly defined and rationale for the choice provided. The consultant is at liberty to suggest study design and study approaches to apply as long as reasons for choice are clearly articulated. The approaches and research design should be described in enough detail to ensure that the study can easily be replicated by any other researcher. The methods should be sensitive to the target population (unit of analysis) and robust enough to provide adequate responses to the stated study objectives/research questions. Overall, the methodology section should cover details of study approaches and design, sampling, sample size determination, data collection methods/instruments, data analysis techniques, plan for dissemination of study findings, and be cognizant of quality assurance and ethical considerations during the study.

Study Outputs/Deliverables

  1. A detailed inception report detailing a clear methodology, data collection tools to be used and a feasible work plan for the evaluation.
  2. Submission of final set of tools and enumerator training materials (agenda, tools protocols, trainers guide etc.);
  3. Submission of clean datasets for both quantitative data and qualitative interviews.
  4. Field Debriefing Report 3 days after field data collection to discuss field experiences related to data collection.
  5. Draft baseline report to be presented to Oxfam team and consortium members (no more than 30 pages excluding annexes, including executive summary not exceeding 2 pages).
  6. Submit a draft copy of the final baseline report within three (3) days after receipt of formal feedback to the draft report
  7. Submit final copy of the evaluation report after final review.

Note: All clean datasets, transcriptions and other study materials MUST be handed over to Oxfam in Uganda at the end of the study

The report should follow the format below;

  • Cover page
  • Table of table of content page
  • Executive summary (not exceeding 2 pages)
  • Introduction
  • Description of context, study purpose and objectives, and scope
  • Study methodology and limitations.
  • Study findings,
  • conclusions and recommendations.
  • References
  • Annexes

The report should be prepared and packaged in a way that can be able to guide project implementation.

Timeframe and estimated working days

The assignment will be undertaken from 1st October 2020 to 16th November 2020, lasting a total of 32 working days from the date of signing the contract.                                                                                                                               

Consultant to sign contract for the assignment: 1st October (1day)

Review of documents and development of the inception report and study instruments: 2nd to 6th October (3days)

Presentation of Inception report and data collection tools: 7th October (1day)

Training of research assistants and pre-testing of study instruments: 8th to 12th October (3days)

Primary data collection ( field work) plus travel: 12th to 21st October (7days)

Debriefing meeting: 22nd October (1day)

Data analysis and report writing: 23rd October to 3rd November (8days)

Submission of the draft study report to Oxfam in Uganda: 4th November (1days)

Review by Oxfam team: 5th to 6th November (2days)

Incorporating comments on draft report: 9th to 10th November (2days)

Submission of the final project study report to Oxfam in Uganda: 11th November(1day)

Presentation of study findings/ sharing feedback on report: 16th November (1day)

TOTAL: 32 days

Qualification and experience of the consultant/team

The consultant should have at least Master’s degree in a relevant field of economics and project management, development Studies, Social sciences. He/she should have at least 5 years’ experience in conducting studies for of livelihood programmes, be knowledgeable and experienced in gender and youth programming, development work, with excellent analytical and verbal communication skills, as well as skilled in writing research reports. Knowledge of the local language and a good mix of the research team will be an added advantage.

Proposal study Criteria

The technical proposal will be evaluated based on the Quality Cost-Based Selection (QCBS) Criteria;

  1. The individual general reliability as well as experience and capacity in the carrying out the assignment (25%)
  2. The approach in responding to the TOR and detailed work Oxfam in Uganda (50%)
  3. The qualifications and competencies of the proposed personnel for the assignment (25%)

Proposals obtaining more than 70% of the technical points will be considered technically suitable and qualify for financial assessment

Supervision/management of the assignment

The consultant will work under the supervision of the Project Coordinator with support from the Program Quality Coordinator. This will involve tracking progress through emails, phone calls and informally through a WhatsApp platform. The Project Coordinator will provide all the necessary information about the project as requested by the consultant to support the process but also follow-up on completion of any internal processes. The Program Quality Coordinator will support in the process of assessment, reviewing of inception report and tools as well as advise on M&E technical issues. The process will be guided by an agreed upon activity work plan and list of deliverables to ensure adherence to deadlines and outputs. While in the field, the consultant will work closely with partners who are based in the selected districts. All compliance and contractual requirements will be clearly stipulated in the contract.

Payment

The consultant will be paid 100% upon submission and approval of final reports and any agreed upon products of the study. The technical fees will be subject to 6% withholding tax.

Submission of Technical and Financial Proposal

Interested applicants are expected to submit the following not later than 24th September 2020.

  • Technical proposal highlighting the interpretation of the TOR, Proposed methodology, as well as study framework and plan,
  • Financial Proposal providing a cost estimate for services to be rendered including consultancy fees, transport, accommodation and living costs, stationeries and supplies needed for data collection etc.

Send your proposal with a subject labelled “Proposal for YEEP Baseline study” to ugandalogistics@oxfam.org by 17:00hrs 24th September 2020.