Terms of Reference for Baseline IBIS Project Omugo and Imvepi Settlement

Background of Oxfam in Uganda

Oxfam in Uganda has a vision of a Uganda free from inequality and injustice, a society where citizens and particularly women across all age groups claim and exercise their right and responsibilities and are able to influence decisions that affect their lives. Good governance and fiscal justice are priority goals for Oxfam, ideally achieved through citizens, and demanding transparency, accountability and inclusion from government. Oxfam believes that fiscal justice can only be sustainably achieved by citizens demanding a seat at the table and more inclusion in important decision making processes that are normally captured by elites.

Working in collaboration with Oxfam Denmark, Oxfam in Uganda recently secured a 16 months (September 2020 to December 2021) project to support South Sudanese refugees and host community in Terego district Omugo and Imvepi settlements.

Information about the Project

Oxfam has been operating in West Nile since 2015 and is currently implementing a humanitarian response to address the needs of the South Sudanese refugees and host communities of Omugo and Imvepi, Terego District in the field of Emergency Food Security and Vulnerable Livelihoods (EFSVL). Partnership approach is a means of capacity building strategy for humanitarian preparedness and response and as such Oxfam works majorly through Local Humanitarian Actors/Partnership. Under this project, implementation will be through two partners i.e. YSAT and URDMC with some few key activities to be undertaken directly by Oxfam.

Goal and Objectives of the project

This project seeks to contribute to addressing the immediate basic needs and to build resilience of 6,250 households (31,250 individuals) both refugees and host communities in and around Imvepi and Omugo settlements, Terego district, West Nile region, of Uganda.

Project Outcomes

  • Increased access to financial and business support services by the youths
  • Refugees and host communities youths have increased household incomes
  • Extremely vulnerable youth are able to meet their immediate food and nonfood needs

Project Outputs

  • 750 youth in and around imvepi and Omugo Settlement have and effectively manage their income generating activities using business cash grants.
  • 100 youth in and around imvepi and Omugo settlement have market driven technical and vocational skills and access gainful employment.
  • 400 youth particularly PSNs are able to meet their immediate needs and rebuild livelihoods assets using multipurpose cash grants.
  • 5000 youth participate in innovative, life skills, and peace building activities at the community based multipurpose center.

Purpose of the study

The study is to generate relevant baseline data/information on key project indicators to facilitate eventual measurement of progress and extent of contribution made by the project to lives of refugees and host communities.

Objectives of the study

  • To determine baseline values as per project indicators.
  • To establish the status of youth livelihoods and entrepreneurship learning needs and peace building services to a total of 6,250 targeted beneficiary households (4,375 refugees HHs and1,875 host community HHs).
  • To map out key stakeholders and institutions critical for collaboration and placements to enhance youth entrepreneurship and employability.
  • To identify factors that may facilitate or hinder project success.

Scope of Work

The baseline study will cover areas where Oxfam and partners are implementing activities for both refugees and host communities in Omugo and Imvepi, Terego District.The study should reveal the abilities of conflict affected population in Uganda (Omugo Imvepi) accessing livelihoods and peace building services. The key stakeholders in the study are the UNHCR, OPM, Local Government officials, Local leaders of Refugees (RWC) and beneficiaries. This baseline exercise will take up to a maximum of 24 working days.

Study Methodology

The expected methodology would include both Qualitative and Quantitative approaches in generating primary and secondary data for analysis.

The consultant is expected to articulate the research design and provide detail of study approaches that will be applied. The methods should be sensitive to the target population (unit of analysis), and robust enough to provide adequate responses to the stated evaluation questions. Overall, the methodology section should cover details of study design and approaches, sampling, sample size determination, data collection methods/instruments, data analysis techniques, plan for dissemination of study findings and a statement on quality assurance and ethical considerations during the evaluation. Overall, the section the section should provide details of how the evaluation will be conducted. The expected approach should be described in enough detail to enable any other evaluator interested in the same study to apply the same methodology.

 Study Outputs/Deliverables

  • A study proposal detailing out the technical and financial aspect for the baseline
  • An inception report detailing out the understanding of assignment, study, methodology
  • A draft baseline report
  • Final Baseline report (both soft and hard copies)
  • Filled indicator Tracking Table with baseline values

Note: Clean dataset(s), transcriptions and other study materials MUST be handed over to Oxfam in Uganda at the end of the study.

The report should be well-structured report with a standard cover sheet: Executive summary; description of objectives, study methods and limitations, study findings, conclusions and recommendations, references and appendices.

The final report should not be longer than approximately 30 pages.

Timeframe and estimated working days

The assignment will be undertaken from 30/11/2020 to 7th/1/2021, lasting a total of 27 days from the date of signing the contract.                                                                                                     

  • Consultant to sign contract for the assignment : 30th November 2020
  • Review of documents and development of the inception report and study instruments: 2nd December 2020
  • Presentation of Inception report and data collection tools: 3rd December 2020
  • Training of research assistants and pre-testing of study instruments: 5th December 2020
  • Primary data collection ( field work): 12th December 2020
  • Data analysis and report writing: 22nd December 2020
  • Submission of the draft study report to Oxfam in Uganda: 23rd December 2020
  • Incorporating comments on draft report: 30th December 2020
  • Submission of the final project study report to Oxfam in Uganda: 31st December 2020
  • Presentation of study findings/ sharing feedback on report: 7th December 2020

Qualifications and experience of the consultant/team

To accomplish the objectives of the Baseline survey, the resource person/Consultant should have the following key qualifications and competencies:

  • A Postgraduate degree in a relevant humanitarian field of work related to development studies, Business development, entrepreneurship, Social Science, and Agriculture, gender studies, human rights, project Management, Monitoring and evaluation.
  • Should have knowledge and experience in skills training and women’s rights issues.
  • Thorough understanding of the humanitarian assistance standards as they relate to the local and national context.
  • Significant humanitarian work experiences and knowledge and skills in research.
  • Excellent analytical and writing skills.
  • Cultural sensitivities.
  • Experience with Oxfam is an asset.

Proposal study Criteria

  • The technical proposal will be evaluated based on the Quality Cost-Based Selection (QCBS) Criteria:
  • The individual general reliability as well as experience and capacity in the carrying out the assignment (30%).
  • The approach in responding to the TOR and detailed work Oxfam in Uganda (45%).
  • The qualifications and competencies of the proposed personnel for the assignment (25%).
  • Proposals obtaining more than 70% of the technical points will be considered technically suitable and qualify for financial assessment.

Supervision/management of the assignment

The study will be supervised by the Area Program manager with support from the Program Quality and Learning Coordinator and EFSVL Coordinator.


The consultant will be paid 30% upon approval of the inception report and 70% upon submission and approval of final report and any agreed upon products of the study. The technical fees will be subjected to 6% withholding Tax.

Submission of Technical and Financial Proposal

Interested applicants are expected to submit the following not later than 23rd November, 2020;

  • Technical proposal
  • Financial Proposal: The financial proposal should provide a cost estimate of services to be rendered including consultancy fees, transport, accommodation and living costs, stationeries and supplies needed for data collection etc.


Send your proposal with a subject marked “baseline study: Enhancing youth entrepreneurship and employability skills for sustainable livelihoods” to ugandalogistics@oxfam.org by 5:00pm 23rd November, 2020.