CONSORTIUM COORDINATOR-ECHO HIP

Internal Job Grade - C1

Contract type        - Fixed Term

Reporting to          - Humanitarian Program Manager 

Staff reporting to this post  - Matrix management of ECHO PMs and Meal Officers in Arua and Kyegegwa

Locations              - Kyaka, Kampala and Arua

Job Purpose

Oxfam as lead organisation in partnership with Engineers without Borders - USA (EWB – USA), CEFORD and AWYAD as its local implementing partner, is implementing a 15-months ECHO funded (HIP 2019) consortium project implemented in Imvepi and Rhino/Omugo (Arua) and Kyaka II (Kyegegwa Districts). 

The ECHO Project Consortium Coordinator will be the key focal point to ensure coordination among the consortium members and regular communication with Humanitarian Program Manager and ECHO post in Kampala. Consortium Coordinator will ensure a proper work plan developed and followed, financial analysis done on a monthly basis, donor reporting (interim and final) done on a timely manner and quality of the implementation. 

He shall support Oxfam’s impact locally, regionally, continentally and globally through ensuring program alignment to the key strategic objectives and program standards. The role supports resource mobilization, specifically for the ER programme focus areas and ensuring that the promotion of gender and women’s rights is at the heart of Oxfam in Uganda’s program work in the field.

Key Responsibilities and Accountabilities 

Under the leadership of the Humanitarian Programme Manager, manage the day-to-day implementation of this project. The work that will be undertaken will involve coordinating assessment, planning and implementation of project interventions in line with the Oxfam’s strategy in Uganda.

  • Overall responsible for the coordination and management of ECHO funded consortium, including management of partnership with consortium partners; 
  • Ensure consortium level coordination platforms actively function such as Steering Committee (SC), Project Management Units (PMU); organize and facilitate regular meetings of coordination platforms and document agreed action and follow up; 
  • Undertake regular monitoring of the project progress provide prompt feedback to ensure consistent and quality implementation. Monitoring will include but not limited to desk review of progress reports, joint monitoring visits at field locations, meetings with senior managements of consortium members both at field and country office level etc. 
  • Work closely with consortium level finance offices and Oxfam’s finance and funding colleagues to regularly review consortium as well as partner level BVAs (Budget Vs Actuals) and suggest necessary actions to concerned PMs and follow up; 
  • Prepare monthly and quarterly cumulative progress reports including update on context and operating environment in brief and share with all concerned; 
  • Regularly monitor adherence to donor compliances, proactively identify potential challenges and risks to meet donor compliances and ensure timely actions in collaboration with respective PMs of consortium members; 
  • Coordinate project modification requests (if required) in collaboration with Oxfam’s funding team; 
  • Ensure that implementation adheres to humanitarian international standards and approaches (such as, but not limited to, Core Humanitarian Standards, Humanitarian Accountability Partnership International (HAP-I) Benchmarks, SPHERE; 
  • Lead compilation of high quality and concise project end final donor report – This will involve timely finalization of report writing work plan, close collaboration with concerned colleagues (Programme, MEAL, finance and funding) from consortium members and ECHO country office; 
  • Lead compilation of at least one high quality document capturing good practices and learning at consortium level focusing on both programmatic aspect as well as governance of consortium; 
  • Ensure technical and administrative coordination and relations with district authorities, OPM, UNHCR and other Agencies and stakeholders in Arua. 
  • Recruit, train and supervise other response staff. This may involve the writing of job descriptions, work schedules, training plans and appraisals.
  • To draw and prepare contract bundles, manage tendering procedures and manage contracts in an environment where arbitration mechanisms are limited. 
  • To ensure that all programmes take gender issues fully into account. This includes the introduction of mechanisms to enable women and men to participate in decision making around public health and livelihood issues. 
  • Undertake other responsibilities as assigned by the Humanitarian Program Manager

Technical Skills, Knowledge & Experience

  • Professional qualification in Public Health especially with a bias on WASH programming backed by at least 5 years of practical experience.
  • Substantial, demonstrable experience of emergency and development work, and an understanding of relevant issues. 
  • To be familiar with and abide by the NGO/Red Cross Code of Conduct, the People in Aid Code, Oxfam International procedures and other regulatory codes/protocols (e.g. Sphere Minimum Standards and InterAction Field Co-operation Protocol).
  • A mature understanding of relevant issues derived from at least two years of field experience, preferably both in relief and development with an organisation similar to Oxfam.
  • Proven analytical skills and ability to think strategically, including the ability to think beyond the local programme context and to act within a regional framework. 
  • Commitment to humanitarian principles and action.
  • Ability to coach on the building of strong, credible relationships with international and local NGOs, government (OPM), and local community leaders
  • Excellent inter personal communication skills, in written and verbal English, with high impact influencing and persuasive skills. 
  • Ability to cultivate knowledge based relations with different stakeholders going beyond grant based relations (strategic partnerships)
  • Strong analytical and conceptual thinking skills; able to understand complex issues and translate them into simple, workable actions and plans
  • Knowledge of capacity building, learning and development activities and how to create a learning and sharing environment with a strong knowledge management basis
  • Commitment to and knowledge of creating a partner-led operational environment, with an ability to create an internal Oxfam approach that is focussed on developing and supporting partner organisations to achieve direct impact and results relating to Oxfam’s objectives
  • Knowledge of budgeting, and experience in working with donors
  • Proven track record on strong people management skills 
  • Commitment to equal opportunity and gender policies. Demonstrated experience in integrating gender and diversity issues into programmes.
  • Experience in budgeting, budget monitoring and expenditure forecasting.

Key Behavioural Competencies 

Competencies Description

Decisiveness We are comfortable to make transparent decisions and to adapt decision making modes to the context and needs.

Influencing We have the ability to engage with diverse stakeholders in a way that leads to increased impact for the organisation We spot opportunities to influence effectively and where there are no opportunities we have the ability to create them in a respectful and impactful manner.

Humility We put ‘we’ before ‘me’ and place an emphasis on the power of the collective, nurture the team and play to the strengths of each individual. We are not concerned with hierarchical power, and we engage with, trust and value the knowledge and expertise of others across all levels of the organization.

Relationship Building We understand the importance of building relationship, within and outside the organization. We have the ability to engage with traditional and non-traditional stakeholders in ways that lead to increased impact for the organisation.

Listening We are good listeners who can see where deeper levels of thoughts and tacit assumptions differ. Our messages to others are clear, and consider different preferences.

Mutual Accountability We can explain our decisions and how we have taken them based on our organizational values.  We are ready to be held to account for what we do and how we behave, as we are also holding others to account in a consistent manner.

Agility, Complexity, and Ambiguity We scan the environment, anticipate changes, are comfortable with lack of clarity and deal with a large number of elements interacting in diverse and unpredictable ways.

Systems Thinking We view problems as parts of an overall system and in their relation to the whole system, rather than reacting to a specific part, outcome or event in isolation. We focus on cyclical rather than linear cause and effect. By consistently practicing systems thinking we are aware of and manage well unintended consequences of organisational decisions and actions.

Strategic Thinking and Judgment We use judgment, weighing risk against the imperative to act. We make decisions consistent with organizational strategies and values.

Vision Setting We have the ability to identify and lead visionary initiatives that are beneficial for our organization and we set high-level direction through a visioning process that engages the organization and diverse external stakeholders.

Self-Awareness We are able to develop a high degree of self-awareness around our own strengths and weaknesses and our impact on others. Our self-awareness enables us to moderate and self-regulate our behaviors to control and channel our impulses for good purposes. 

Enabling We all work to effectively empower and enable others to deliver the organizations goals through creating conditions of success. We passionately invest in others by developing their careers, not only their skills for the job.  We provide freedom; demonstrate belief and trust provide appropriate support. We give more freedom and demonstrate belief and trust, underpinned with appropriate support.